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Finance Officer

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Job Description

Team Name: Incentives Job

Title: F&A Finance Officer

Job Summary

The Incentive Coordinator is responsible for making payments for all contractual deferred incentives, along with calculating and refunding any amounts owed for incentive issues via the Incentive Rebate Resolution process. The Incentive Administrative Assistant must be highly proficient in using MS Access and Excel. Additionally, he/she communicates information and clarification to site management, upper management, Pricing, F&A, Business Development, and occasionally customers.

Job Duties

Processing Contractual Payments

  • Calculates and processes deferred incentive payments within the parameters of the contract on file.
  • Calculates and processes claims payments within the parameters of the contract on file.
  • Calculates and processes Guaranteed Service Refunds (GSR) performance rebates within the parameters of the contract on file.
  • Monitors assigned contracts to ensure payments are processed within the contractual payment terms.

Processing Incentive Rebates

  • Identifies specific issue with weekly and deferred incentives.
  • Works with internal and external customers to ensure incentive issue is resolved.
  • Calculates and processes incentive rebates to remedy the impact of the identified incentive issue.
  • Explains in detail the calculation methodology to the sales force so they can present to the customer.

Accruals/Reversals

  • Calculates estimated future deferred incentive obligations based on current volume/revenue data Enters. accrual amounts in Incentive Administrator.
  • Monitors and maintains timing of accrual reversals to coincide with payments.
  • Explains significant variances in accruals and payments.

Job Specific Responsibilities

  • Controls and assigns incoming incentive contracts.
  • Creates various journals for the General Ledger.
  • Manages vendor number requests.
  • Calculates various special projects.
  • Imports and balances TSOA accrual information.

Pre-requisites

  • Bachelor’s Degree – Finance & Accounting (preferred).
  • Eye for detail and should meet stiff deadlines.
  • Have an excellent attendance track record.
  • Self-Driven.
  • Influence and Persuasion.
  • Strong Customer Orientation, understanding customer services issues.


Employee Type:
 

Permanent


UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Finance Officer, hcmportal

Are you ready to take on an exciting opportunity as a Finance Officer with UPS in Pune? This role is not just about crunching numbers; it's about being a key player in our incentives team, where your analytical skills will shine. In this position, you'll manage contractual deferred incentives, ensuring that every payment is calculated and processed accurately. You'll become the go-to person for resolving any incentive-related issues, collaborating with various teams, including site management and Business Development. Your proficiency in MS Access and Excel will be put to great use as you calculate claims and performance rebates. Plus, you'll have the chance to explain complex calculations to our sales team, empowering them to communicate effectively with customers. We are looking for someone who is detail-oriented, self-driven, and has a knack for customer service. If you have a bachelor's degree in Finance or Accounting and a passion for making a difference, this may be your perfect fit! Come, explore the world of possibilities at UPS, where you'll not only advance your career but also be part of a rewarding culture. With us, you'll be encouraged to develop your skills and take on challenges that can elevate your career!

Frequently Asked Questions (FAQs) for Finance Officer Role at hcmportal
What are the main responsibilities of a Finance Officer at UPS in Pune?

As a Finance Officer at UPS in Pune, you'll primarily be responsible for managing all aspects related to deferred incentive payments, including calculating and processing contractual payments according to the contracts on file. Additionally, you will handle claims payments, guaranteed service refunds, and monitor contracts to ensure timely payments. You'll be deeply involved in identifying and resolving incentive issues, communicating effectively with internal and external customers, and explaining reimbursement methodologies to the sales force.

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What qualifications do I need to apply for the Finance Officer position at UPS?

To apply for the Finance Officer role at UPS in Pune, you should ideally hold a Bachelor's Degree in Finance or Accounting. We value candidates with a keen eye for detail, strong analytical skills, and the ability to meet strict deadlines. Experience with MS Access and Excel is essential, as is a proven track record of excellent attendance. If you're self-driven, possess good communication skills, and have a strong customer service orientation, you may be the right fit for our team.

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How does the Finance Officer at UPS collaborate with other departments?

The Finance Officer at UPS plays a critical role in collaboration across various departments. You'll communicate frequently with site management, upper management, and teams in Pricing and Business Development. Your responsibility includes explaining incentive calculations and methodologies to the sales force, enabling them to relay accurate information to customers. This team-oriented approach ensures that all incentive-related issues are addressed promptly and efficiently.

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What skills are essential for success as a Finance Officer at UPS in Pune?

Success as a Finance Officer at UPS requires a mix of technical and soft skills. You'll need advanced proficiency in MS Access and Excel to deal with complex data management. A strong attention to detail is crucial for accurate payment processing and reconciliation. Additionally, effective communication and strong customer orientation will help you resolve incentive issues and collaborate with your team efficiently. The ability to work independently and handle multiple tasks under pressure is also vital.

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What is the work environment like for a Finance Officer at UPS in Pune?

The work environment for a Finance Officer at UPS in Pune is dynamic and collaborative. You'll be part of a supportive team culture where innovation is encouraged. Expect to work closely with colleagues from various departments while maintaining a focus on achieving accuracy in all financial tasks. At UPS, we foster a work culture free from discrimination and promote personal growth, ensuring that you feel valued and motivated every day.

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Common Interview Questions for Finance Officer
Can you describe your experience with managing incentive payments?

In answering this question, provide specific examples from your previous roles where you successfully managed incentive payments. Highlight your familiarity with payment processing methodologies, any software or tools you utilized, and how you ensured compliance with contractual obligations. Showcase your attention to detail in tracking and resolving payment discrepancies.

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How proficient are you in using MS Access and Excel?

Be prepared to discuss your level of proficiency with both MS Access and Excel. Give examples of specific functions, such as data analysis using pivot tables, creating complex formulas, and running queries in MS Access. Emphasize how these skills have aided you in previous finance roles, particularly in analyzing financial data and improving processes.

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What strategies do you use to meet tight deadlines in financial reporting?

Explain your approach to time management and prioritization. Discuss specific techniques you employ to ensure accuracy while meeting deadlines, such as creating checklists, setting milestones, or collaborating closely with team members. It's key to demonstrate how you maintain composure under pressure and ensure all deliverables are met on time.

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How do you handle discrepancies in incentive calculations?

When addressing discrepancies, it's important to outline a systematic approach. Describe your process for identifying the issue, gathering relevant data, and consulting with stakeholders to find a resolution. Emphasize the value of maintaining strong communication with colleagues and customers to provide updates and resolve issues quickly.

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What role do you think customer service plays in the Finance Officer position?

Discuss how customer service is crucial for a Finance Officer, especially when resolving incentive-related issues. Explain that strong customer orientation helps in building relationships, fostering trust, and ensuring successful collaboration with both internal teams and external clients. Give examples of how you've effectively handled customer inquiries or concerns in past positions.

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Describe a time when you had to explain complex financial information to a non-financial audience.

Share an example of a situation where you needed to communicate complex financial concepts to non-financial stakeholders. Focus on how you simplified the information, utilized visuals or examples to aid understanding, and ensured that your audience grasped the key points. This demonstrates your communication skills and ability to translate financial jargon into actionable insights.

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What do you think are the most important qualities of a Finance Officer?

Here, share qualities such as attention to detail, analytical thinking, integrity, and effective communication. Highlight how these traits contribute to successful financial management and collaboration within a team. Providing examples of how you've embodied these qualities in your work will strengthen your answer.

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How do you ensure compliance with financial regulations?

Discuss your knowledge of relevant financial regulations and your careful application of these standards in your work. Explain steps you take to stay updated on regulatory changes and how you incorporate these guidelines into your processes to ensure compliance. Mention any past experiences that showcase your commitment to regulatory integrity.

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What motivates you to work in finance?

Be authentic about your passion for finance. Discuss your enthusiasm for numbers, problem-solving, or helping organizations optimize their performance. Sharing specific experiences that sparked your interest in finance will make your answer more compelling.

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What are your career goals as a Finance Officer?

Outline your short- and long-term career aspirations related to finance. This could include wanting to develop specialized skills, aiming for a managerial position, or contributing to strategic initiatives within a company. Ensure your goals align with the opportunities available at UPS, indicating that you see a future with us.

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DATE POSTED
April 17, 2025

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