Event Services Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

As an Event Services Coordinator with JLL, you will act as the liaison between requesters and the Event Services team, overseeing set-ups for meetings and events. The Event Coordinator will assist in directing and monitoring the Event Setup team, Facilities, Catering, Security, and the Audio/Visual Technicians.

Responsibilities

• Manage customer requests for services to ensure timely response and exceptional customer experience

• Facilitate communications for events and customers

• Oversee set-up personnel for performance and cost effectiveness

• Utilize online ticketing/work order software to ensure carry out all set up request/customer expectations are completed prior to deadlines; Complete service tickets efficiently

• Set up/dismantling of meeting and event spaces

• Ensure meeting rooms and equipment are maintained in a clean and efficient manner

• Assist Employee Services Manager with administrative duties including, but not limited to: daily/weekly project sheets, customer service, email correspondence etc.

• Other operational related duties as required

• Support customers and vendors during onsite meetings and events

• Contact and direct outside service providers as needed to meet customer requirements

• Schedule conference rooms

• Coordinate conferences and events using customer preferred scheduler

• Oversee possible office amenities (Pop-Up Shop, local vendors onsite for the day, etc.)

Qualifications

• Bachelor's degree from an accredited institution or four or more years of experience in lieu of degree

• Two or more years of General Events experience

• Knowledge of Microsoft Office; knowledge of facilities management software a plus

• Knowledge of principles and practices of work safety and building codes (BOMA Standards)

• Excellent written and verbal communications skills, including accurate grammar and business correspondence

• Ability to strategically multitask, prioritize, and complete projects with changing deadlines and high levels of urgency

• Perform miscellaneous duties to support the Employee Services Manager and the larger client Workplace Solutions Team as needed

• Physically capable of transporting awkward and heavy materials such as staging, chairs, tables, etc. from storage areas to meeting rooms weighing less than or equal to 50 pounds without assistance and objects weighing more than 75 pounds with assistance

• Able to work irregular hours, some nights and weekends

• Must be able to stand/walk long periods of time

• Organized, self-motivated, dependable, and detail-oriented

Benefits

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits, include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Compensated for Holidays Worked

• Pay differential for Night Shift Employment

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.

That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.