Job details

Conference, Tradeshow & Events Coordinator

Join the firm AIA calls “a trailblazer in sustainable, high-performance architecture.” Winner of the AIA 2025 Firm Award, we’re an integrated collective of designers and researchers united in a mission to eliminate carbon emissions and build a more equitable, livable future.

LPA is seeking a passionate Marketing Conference and Event Coordinator that will work closely with different departments to organize conferences, client events, project tours, and other related activities. This role will have a positive impact on the firm's brand and practices while collaborating with marketing and business development teams to enhance client service through well-managed and engaging events.

What you will do:

Collaborate with Practice Leaders to identify impactful events and conferences.
Streamline the event process, including creating checklists, itineraries and sharing communication with participants.
Organize the firm-wide conference calendar and track deadlines.
Skillfully manage conference tasks, with the Business Development and Communications Teams.
Manage conference budgets based on Practice Leaders’ direction.
Research speaking opportunities in coordination with Practices Directors and Brand Team.
Educate client relationship leaders on the conference process.
Foster communications across practices to cultivate synergy and brand consistency.
Coordinate reservations, hotels, and events for conference attendees.
Manage conference logistics, including sponsorships, messaging, booth setup, and materials.
Organize regional attendee lists and gathering local restaurant options for smooth coordination.
Coordinate logistics at events such as client entertainment which includes booking reservations, confirming attendee lists, etc.
Orchestrate payments for conferences and events with organizations, clients, and partners.
Coordinate travel and hotel arrangements for conference attendees.
Coordinate impactful event sponsorships for annual and foundation events.
Organize and lead pre- and post-conference/event meetings.
Develop comprehensive reports and updates for Practice Directors and marketing team, showcasing key performance indicators and return on investment.
Coordinate follow up meetings from event.

Job Qualifications:

Bachelor’s degree in Marketing, Communications, or a related field is preferred.
8+ years of experience in event planning, conference coordination or communications.
Excellent communicator with the ability to keep key stakeholders informed on deliverable statuses.
Ability to thrive in a fast-paced and collaborative environment.
Ability to manage multiple disciplines to successfully execute projects that drive pipeline growth.
Proven ability to lead, coordinate and problem solve.
Strong analytical skills with a keen eye for detail and ability to spot trends and make data-driven decisions.
Strong understanding of Microsoft office.
Experience with CRM software.
Ability to engage in limited amount of travel.
Flexibility to be available after-hours and on weekends during events.

LPA is an integrated design firm with offices in California and Texas. We specialize in creating innovative, sustainable environments that work better, do more with less and improve people’s lives. We provide a vibrant and rewarding work environment—one that values and fosters creativity, collaboration, critical thinking, community engagement and ongoing career development and growth. LPA is also committed to diversity, wellness and work-life balance. LPA offers competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

The salary range for this position is $90,000 - $110,000 and is eligible for an annual bonus. If you are hired at LPA, your base salary is based on factors such as geographic location, skills, education, experience and/or project complexity. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

NOTICE TO RECRUITMENT AGENCIES AND RECRUITERS:

Please note that LPA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed contract, LPA will not agree to pay any recruiter fee. In the situation an agency or recruiter submits a candidate or resume without a previously signed agreement and/or without LPA’s request, LPA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of LPA.

Average salary estimate

$100000 / YEARLY (est.)

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max

$90000K

$110000K

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What You Should Know About Conference, Tradeshow & Events Coordinator, LPA, Inc.

LPA, a pioneering firm recognized by AIA for its sustainable, high-performance architecture, is searching for an enthusiastic Conference, Tradeshow & Events Coordinator to join our dynamic team in Irvine. In this exciting role, you'll collaborate with various departments to orchestrate conferences, client events, project tours, and a myriad of related activities that truly elevate our brand and client engagement. Imagine getting involved in everything from brainstorming impactful events with Practice Leaders to managing logistics for our conference attendees—all while fostering synergy and consistency across our brands. You’ll get to streamline event processes with checklists, manage budgets while juggling exciting opportunities for our clients, and even develop comprehensive reports to highlight our conference successes. If you're passionate about creating unforgettable experiences and want to be part of a firm that’s dedicated to reducing carbon emissions, this is your chance to thrive in an energetic and supportive work environment. We invite you to bring your expertise of 8+ years in event planning to LPA, where we foster creativity, collaboration, and critical thinking while valuing diversity and work-life balance. Plus, with competitive salaries in the range of $90,000 - $110,000 and generous benefits including health, wellness, and retirement plans, your future is as bright as the events you’ll help create!

Frequently Asked Questions (FAQs) for Conference, Tradeshow & Events Coordinator Role at LPA, Inc.

What are the primary responsibilities of the Conference, Tradeshow & Events Coordinator at LPA?

As a Conference, Tradeshow & Events Coordinator at LPA, your primary responsibilities include collaborating with Practice Leaders to identify impactful events, managing conference logistics, organizing the firm-wide conference calendar, and coordinating all aspects of client events. You'll also be responsible for managing budgets, researching speaking opportunities, and ensuring smooth coordination of travel and accommodations for attendees.