Production Coordinator

A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 420 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.  

YOUR TEAM

You will be joining the Production Management team within the Center of Expertise, a department bringing together over 200 multidisciplinary experts. The Production Management team, made up of Production Coordinators and Content Project Managers, brings to life the many ideas imagined in our concepts by ensuring the smooth execution of Moment Factory’s visual productions, both creatively and technically."

YOUR MISSION

As a Production Coordinator, your primary mission will be to coordinate the work of the diverse talents and experts involved in the project. With a comprehensive view of all production activities, you will act as a bridge between project leadership, internal experts and artists, as well as external collaborators, ensuring the smooth progression of each stage of the production timeline. You will work closely with Content and Interactive Project Managers to implement the established strategy.

• Project Coordination:

• Coordinate and facilitate communication between the Multimedia Director, the assigned creative and technical experts on a given project by organizing meetings, taking notes, and managing information.
• Oversee the management and compliance with the production schedule set by the Content or Interactive Producer for the project.
• Monitor the allocated hours for various production tasks and ensure that the time planned for each task is respected.
• Communicate to the Producer and/or Multimedia Director any factors that may affect the schedule or budget.
• Organize viewing tests, quality control, prototyping, or user experience (UX) testing.
• Manage external collaborators throughout the project.
• Handle the purchase of stock photos.
• Manage the file organization and ensure adherence to the project's naming conventions;
• Support the preparation for the project's integration on-site.
• Coordinate all technical and logistical aspects, including equipment lists, etc..
• Participate in the on-site integration of the project.
• Be responsible for delivering approval files and final files.
• Work with Multimedia Directors, Designers, and Technicians to ensure synergy between the environment, its content, and the technology used.
• Ensure archiving related to various projects in collaboration with the media archivist.
• Participate in finding solutions in case of issues.
• Contribute to documentation throughout the project in collaboration with experts.

• Development of Expertise in Project Coordination for Creation:

• Plan and implement production processes for content creation
• Propose technical solutions to keep processes simple and efficient.
• Develop management processes to enhance productivity. 

• Coordination within the Production Management Team - Center of Expertise:

• Contribute to the improvement of tools for coordinating project content teams.
• Assist in developing internal procedures and processes.
• Perform any other responsibilities and tasks related to this position.

• College diploma in design, multimedia, performing arts, television production, film, or a related field.
• Excellent proficiency in French and English, both spoken and written (you will collaborate with many people in English as part of your role).
• 3 to 5 years of experience in multimedia production coordination (including pre-rendered, generative, and real-time visual content, mixed media such as motion design, VFX, 3D environments, and animation).
• Proficiency in Google Suite (Sheets, Docs, etc.) or MS Office software.
• Knowledge of 2D, 3D, and real-time content production processes.
• Familiarity with Flow (ShotGrid), Confluence, Adobe After Effects, Photoshop, and Premiere is an asset.
• Knowledge of Wrike is an asset.
• Knowledge of Jira is an asset.
• Curiosity and interest in new technologies and innovation.
• Experience in creating visuals integrated into multimedia environments is an asset.

• Strong communication skills.
• Excellent organizational abilities.
• Ability to work under pressure and manage multiple projects simultaneously.
• Skilled in human and creative resource management.
• Comfortable performing clerical and administrative tasks.
• Self-motivated, team-oriented, with a strong sense of priorities and reliability.
• Curious and consistently updated on trends in the design, entertainment, multimedia, and post-production industries.
• Self-taught and passionate.

• Flexibility regarding work hours.
• Occasional work on the road.

• Hybrid work mode to optimize work-life balance.
• Group insurance benefits for you and your family.
• Wellness account allowing you to claim personal expenses up to $250 per year.
• $110 inspiration account.
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family.
• 5 paid sick days per year.
• Personalized training and skills development plan through the MF School.
• Daily meals at a cost of $7, snacks and coffee available at all times.
• MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).

If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you! 

Dave Bérubé, our internal recruiter, will review your resume.