Job details

Scheduling Coordinator Specialist - Pediatric Urology

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Where Kids and Families are Always First

MultiCare Mary Bridge Children’s Hospital is the state-designated Level II Pediatric Trauma Center and the only pediatric hospital in Washington’s South Sound Region dedicated to a comprehensive network of health services for children and adolescents. Our vision is to be the highest quality and safest place for children to receive care, where every child has a medical home and is supported by nationally recognized services and experience.

Mary Bridge Children’s multi-disciplinary approach to care includes pediatric experts for emergency services, inpatient care, and outpatient specialty clinics, all specializing in kids and their unique needs. We’re continually recognized as a ‘Top Children’s Hospital’ by The Leapfrog Group, an independent hospital rating organization.

FTE: 1.0, Shift: Day, Schedule: Mon-Fri Clinic Hours

Position Summary

The Scheduling Coordinator-Specialty Clinic is responsible for providing coordination of the provider’s surgery and clinic schedules. This is a clerical position which is the first line representative to the hospitals and surgery centers and is responsible for scheduling operative procedures. This position works as a team member of the clinic.

Responsibilities

Coordinates the scheduling of surgical procedures accurately, recognizing the importance and relationship to patient care
Verifies insurance benefits for surgical cases
Obtains insurance pre-certification and authorization for surgical cases
Coordinates and schedules patient pre-op, pre-admit and post-op appointments
Schedules all meetings for provider, including attorney and vendor meetings
Maintains, coordinates and manipulates provider clinic schedule to accommodate surgical cases, CME, vacation, court appearance, attorney depositions and all other meetings for the provider, using both Epic and MS Outlook programs

Requirements

High school graduate or equivalent preferred
Minimum two (2) years of clerical experience in a medical environment

Why Mary Bridge Children's?

Mission-driven: Partnering for healing and a healthy future for the patients and communities we serve
Award-winning: Named ‘Top Children’s Hospital’ for five years by the Leapfrog Group; physicians consistently named on ‘Top Doctors’ lists by Seattle Magazine, Seattle Met and the Tacoma News Tribune
Growing:  New pediatric hospital facility and medical office building opening in 2026
Leading research: MultiCare Institute for Research & Innovation partners with our pediatric providers, offering ground-breaking research and clinical trials
Employee-centric: MultiCare is consistently ranked among “America’s Best Employers by State” by Forbes
Lifestyle: Live and work in the Pacific Northwest surrounded by breathtaking mountain, forest and water views
Explore our services at marybridge.org

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $22.74 - $32.72 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.

Associated benefit information can be viewed here.

Average salary estimate

$27730 / YEARLY (est.)

min

max

$22740K

$32720K

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What You Should Know About Scheduling Coordinator Specialist - Pediatric Urology, Multicare

As a Scheduling Coordinator Specialist at MultiCare Mary Bridge Children’s Hospital in Tacoma, Washington, you will play a crucial role in ensuring our pediatric patients receive the high-quality care they deserve. In this position, you will serve as the first point of contact for the hospital, facilitating the scheduling of surgeries and clinic appointments with accuracy and care. Your responsibilities will include coordinating the provider’s schedule, verifying insurance benefits, and obtaining necessary pre-certifications for surgical cases. You will work with a dynamic team within our specialty clinic, contributing to the overall efficiency of our operations. Besides managing pre-op and post-op appointments, you will ensure that the provider's calendar is meticulously maintained, accommodating various meetings and commitments. MultiCare Mary Bridge is dedicated to providing exceptional care and being a leader in pediatric health services, recognized repeatedly as a top children's hospital. We believe in the potential of our employees and are committed to making this a workplace where they can thrive both professionally and personally. Join us and be part of a mission-driven team that values patient care above all. Working here is not just a job; it's a way to make a lasting impact on the lives of children and families in our community.

Frequently Asked Questions (FAQs) for Scheduling Coordinator Specialist - Pediatric Urology Role at Multicare

What are the primary responsibilities of the Scheduling Coordinator Specialist at MultiCare Mary Bridge Children’s Hospital?

The primary responsibilities of the Scheduling Coordinator Specialist at MultiCare Mary Bridge Children’s Hospital include coordinating and managing the scheduling of surgical procedures and clinic appointments, verifying insurance benefits, obtaining pre-certifications for surgical cases, and maintaining the provider's calendar. This role is crucial in ensuring the smooth operation of the clinic while prioritizing patient care.