Recruiting Coordinator

As a Recruiting Coordinator at Notable, your main responsibilities include managing interview schedules across varying time zones, acting as the primary contact for candidates to ensure an exceptional experience, tracking applicants through our ATS, and collaborating closely with recruiters and hiring managers to prepare interview materials. You’ll also assist in onboarding new employees and continuously look for ways to improve our recruiting processes.

To be a successful Recruiting Coordinator at Notable, you should have at least 2 years of experience in a similar role, preferably in a fast-paced startup environment. Strong organizational and communication skills, attention to detail, familiarity with ATS platforms, and proficiency in Google Workspace and scheduling tools are essential. A service-oriented mindset and the ability to adapt to changing priorities are also crucial for thriving in this role.

The Recruiting Coordinator plays a vital role in fostering the team culture at Notable by ensuring a positive hiring experience for candidates and keeping everyone informed throughout the process. By partnering with various teams to facilitate onboarding and collaborating closely with recruiters and hiring managers, you will help maintain an inclusive environment that values innovation and diversity.

In your role as a Recruiting Coordinator at Notable, you will work with various tools and software designed to streamline the hiring process. Familiarity with ATS platforms like Ashby or Greenhouse is important, alongside proficiency in Google Workspace for document management and scheduling. You'll be managing job postings and tracking candidate progress using these systems for efficient operations.

As a new Recruiting Coordinator at Notable, you can expect a well-organized onboarding process designed to welcome you into the company effectively. You'll partner with the People Operations team to ensure you receive all necessary materials, introductions to key team members, and insights into our company culture, helping you to acclimate to your new role smoothly.

When asked how you prioritize your tasks, explain your approach by mentioning the importance of urgency and deadlines in the recruiting process. Detail a specific example where you successfully managed shifting priorities, showcasing your organization skills and ability to remain focused under pressure.

In your response about ATS experience, highlight specific platforms you've used, including how you navigated those systems for tracking applicants and managing job postings. If possible, provide examples of how you've improved processes through effective use of ATS in previous roles.

To answer about ensuring a positive candidate experience, emphasize your skills in communication and empathy. Share specific instances where you provided timely updates, addressed candidate concerns, or went above and beyond to make the hiring process seamless and welcoming.

Discuss your systematic approach to managing interview schedules, which might include using scheduling software, creating a centralized calendar, or collaborating closely with team members to avoid conflicts. Concrete examples of how you’ve handled challenging situations in the past will strengthen your answer.

When asked about process improvements, describe a specific instance where you identified a bottleneck and implemented a solution. Share metrics or feedback that showcase the positive impact of your changes on the recruiting process and team efficiency.

Approach this question by explaining your perspective on candidate potential versus strict qualifications. Highlight how you assess transferable skills and a candidate’s passion for the role, sharing an example of how you advocated for a candidate who turned out to be a great fit.

In your response, identify traits like strong organizational skills, attention to detail, or the ability to remain calm under pressure. Offer examples of how these attributes have helped you succeed in past roles, emphasizing their relevance to the Recruiting Coordinator position at Notable.

Talk about your attention to detail in updating candidate records, tracking progress, and ensuring feedback is accurately captured in the ATS. You may also discuss checks you implement to prevent errors, demonstrating your commitment to data integrity and clear communication among team members.

Share your understanding of the value of diversity in the workplace and how you foster collaboration among diverse teams. Provide examples of how you’ve worked effectively across different backgrounds and skill sets to achieve successful hiring outcomes.

This question is an opportunity to share your passion for both recruiting and the mission of improving healthcare. Describe personal motivations, such as the desire to find talent that drives innovation in healthcare, and tie it back to the values of Notable and their commitment to transformation.