Job details

Receptionist/Administrative Assistant

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Company Description

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 99,600 employees in 130 countries and operating a network of more than 2,600 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services.

Trusted all over the world, SGS is a market leader because we put 100% passion, pride, and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

Job Description

As a Receptionist/Administrative Assistant you will provide the following support:

Greets visitors and issues visitor badges as needed.
Directs visitors, and callers to appropriate parties and answers basic questions.
Answers and correctly routes and / or transfer the calls; takes accurate messages.
Maintains security awareness.
Liaises with building management and other vendors as needed to ensure proper services and repairs are performed
Performs computer data entry.
Manages inventory of office supplies
Sorts and delivers mail received and sent by and to the office.
Adheres to internal standards, policies, and procedures.
Handle all general maintenance of office including stocking of coffee rooms and machines and copiers
Performs other duties applicable to the job as assigned.

General administrative duties

Follow-up on payment status/ collections
Office supply ordering
Adhere to internal standards, policies & procedures
Perform other duties as assigned

Qualifications

Education and Experience
Required:

High school diploma or GED
Strong customer service background

Preferred:

Associate’s degree in Business Administration or other Business
Familiar with bookkeeping and basic accounting procedures
Experience with spreadsheets and financial reports
Scheduling/meeting experience

Knowledge/ Skills/ Abilities

Exceptional organizational skills
Ability to multi-task
Experience with Oracle BOSS a plus
Proficient in Microsoft Office programs (Word, Excel, Outlook)

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Average salary estimate

$47500 / YEARLY (est.)

min

max

$40000K

$55000K

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What You Should Know About Receptionist/Administrative Assistant, SGS

Join SGS as a Receptionist/Administrative Assistant at our Bloomfield, NJ office, where you'll be at the heart of our operations, connecting with visitors and ensuring everything runs smoothly. Your role will be key in creating a welcoming environment as you greet guests and manage visitor badges. You’ll be the friendly voice on the phone, directing calls and taking messages with accuracy, all while maintaining a keen awareness of security protocols. In addition to visitor services, you'll handle essential administrative tasks, such as data entry, managing office supply inventory, and sorting mail. You'll work closely with building management and vendors to ensure your office is always in top condition. Keeping our coffee rooms and copiers stocked will also be a part of your day, making sure everyone has what they need to stay productive. If you have a knack for organization and enjoy a busy environment, this position is perfect for you. With a foundation in customer service and familiarity with basic accounting practices, you’ll fit right in at SGS, a company that values passion, integrity, and the drive for innovation. We believe in fostering new ideas and supporting your growth, making this a great opportunity for your career journey. Join us in making a meaningful impact with our global leader in inspection, verification, testing, and certification services.

Frequently Asked Questions (FAQs) for Receptionist/Administrative Assistant Role at SGS

What are the main responsibilities of a Receptionist/Administrative Assistant at SGS?

As a Receptionist/Administrative Assistant at SGS, you'll be responsible for greeting visitors, managing incoming phone calls, performing data entry, overseeing the inventory of office supplies, and sorting mail. You'll also coordinate with building management and vendors to ensure that the office environment remains welcoming and operational.