Event & Tradeshow Associate

As an Event & Tradeshow Associate at Tempus, you will support the planning, coordination, and execution of marketing programs that include both tradeshow events and internal corporate gatherings. This encompasses managing budgets, overseeing vendor contracts, coordinating various logistical aspects for up to 200 field events, and providing on-site support such as check-in and branding at events. Your role is crucial in ensuring that all events run smoothly and meet their defined objectives.

To qualify for the Event & Tradeshow Associate position at Tempus, candidates should hold a Bachelor’s degree in Business Administration, Marketing, Event and Hospitality, or a related field. Additionally, having 0-2 years of relevant work experience is preferred. Strong organizational skills, effective communication, and the ability to handle multiple activities concurrently are essential attributes for success in this role.

While prior event management experience is not strictly required for the Event & Tradeshow Associate position at Tempus, having relevant experience will be beneficial. Candidates with strong organizational skills, effective communication abilities, and a self-motivated attitude are highly sought after. Experience in managing multiple tasks in a deadline-driven environment can also give you an advantage.

An Event & Tradeshow Associate at Tempus should be familiar with Google Suite, as it's often used for collaboration and organization. Understanding event management software and tools for budget tracking and logistics planning is also beneficial. Familiarity with standard tools for organizing conference registrations and attendee management can enhance your efficiency in the role.

The Event & Tradeshow Associate at Tempus will manage a variety of events, including tradeshow executions, conferences, and internal corporate events. This role involves coordinating over 200 field events while also planning signature company gatherings like the Tempus Holiday Party. You will engage with different stakeholders and ensure that each event aligns with the company's goals and branding efforts.

When answering this question, provide specific details about the event, including the objective, how you organized it, and the outcome. Discuss the challenges you faced and how you overcame them, highlighting your planning, budgeting, and communication skills.

Discuss your approach to prioritization, such as the tools you use to manage timelines and tasks. Emphasize your skills in organization and time management, and give examples of how you've successfully juggled competing priorities in past roles.

Showcase your problem-solving skills by explaining a specific instance where you had to think on your feet. Focus on how you remained calm, assessed the situation, and quickly implemented effective solutions to mitigate any negative impact on the event.

Explain your preferred communication methods, such as regular check-ins, using collaborative tools, or establishing clear channels. You might mention how you ensure everyone is informed of their responsibilities and stay in sync throughout the event planning process.

Provide an example that demonstrates your collaboration skills, focusing on how you engaged with different teams, aligned on goals, and facilitated productive discussions. Highlight the successful outcome and what you learned from the experience.

Discuss the crucial elements you think contribute to a successful tradeshow, such as pre-event promotions, clear branding, attendee engagement, and post-event follow-ups. You can share insights on how each aspect contributes to observing a successful ROI for the company.

Explain your budgeting process, including how you estimate costs, track expenses, and make necessary adjustments. Providing examples of previous budget management will help illustrate your competence.

Talk about how event themes resonate with the audience and reinforce the brand message. You can elaborate on how you research industry trends, audience preferences, and company goals to craft a theme that draws interest and engagement.

Discuss your vetting process for selecting vendors, which may include checking references, reviewing past work, and ensuring they understand your vision. Stress the importance of building strong relationships and maintaining open lines of communication.

Mention specific tools, such as project management software, spreadsheets, or mobile apps that help during different phases of event planning. Share how these tools have improved your workflow and ensured nothing falls through the cracks.