Administrative Technician – Capital Delivery

As an Administrative Technician – Capital Delivery at the City of Fort Worth, your responsibilities include applying payments for services, monitoring billing compliance, handling communications with suppliers regarding discrepancies, and providing support to various project sections. You will also be the go-to person for answering questions from the public and other departments, making your role integral to the operational success of the Park & Recreation Department.

To qualify for the Administrative Technician – Capital Delivery role at the City of Fort Worth, you need an Associate Degree in Business, Public Administration, or a related field, along with two years of clerical and administrative experience. Ideal candidates would also possess strong skills in construction accounting and financial management systems like PeopleSoft, as well as proficiency in Microsoft Office applications, particularly Excel.

The work environment for an Administrative Technician – Capital Delivery at the City of Fort Worth is fast-paced and dynamic. You will be part of a collaborative team, actively engaging with other departments and the public. The office operates Monday through Friday, with some evening or weekend work possible, emphasizing the department's commitment to serving the needs of the community efficiently.

The City of Fort Worth offers an impressive range of benefits for its employees including 11 paid holidays, medical, dental, and vision coverage, a comprehensive pension plan, and opportunities for professional development. These benefits are designed to support you both personally and professionally, ensuring a healthy work-life balance as you contribute to enhancing the city's park systems.

Success as an Administrative Technician – Capital Delivery at the City of Fort Worth requires strong organizational skills, attention to detail, strategic thinking, and adaptability to changing situations. Familiarity with government purchasing processes, as well as intermediate to advanced skills in Excel, will enhance your performance in this role. Additionally, effective communication skills are vital for engaging with coworkers, suppliers, and the public.

When answering this question, emphasize any specific experiences you’ve had with purchase orders, invoice processing, or budget tracking. Be sure to illustrate how you ensure compliance with contractual agreements, highlighting any relevant software or tools you’ve used.

Discuss your systematic approach to tracking billing compliance, including documentation methods and communication protocols with suppliers or service providers. Provide examples of how you've successfully resolved discrepancies in the past, showcasing your analytical skills and attention to detail.

Share the tools and techniques you utilize to maintain organization, such as to-do lists, project management software, or prioritizing tasks. Discuss how these methods help you manage deadlines effectively while ensuring attention to detail in your work.

Use the STAR method (Situation, Task, Action, Result) to describe a specific scenario where you identified a complex problem, the steps you took to resolve it, and the positive outcome that followed. This showcases your problem-solving skills and ability to think strategically.

Outline the importance of clear communication and adaptability when engaging with stakeholders. Provide examples demonstrating your ability to tailor your communication style to suit different audiences, whether in writing, over the phone, or in person.

Discuss your familiarity with PeopleSoft or similar financial management systems. Are you comfortable processing invoices, generating reports, or using these systems for budgeting purposes? Providing specific examples will strengthen your response.

Describe your methods for ensuring accuracy, such as double-checking data entries, conducting reconciliations, or implementing review processes. Highlight any tools or strategies that help you minimize errors in your work.

Express your passion for community service and enhancing public spaces, linking it to your background and skills. Research the city’s values and initiatives to show your alignment with their goals, making your answer personal and impactful.

Explain your collaborative spirit and give examples of how you’ve successfully worked in teams. Discuss how you manage the balance between personal accountability and contributing to team objectives effectively.

Encapsulate key skills such as organization, attention to detail, problem-solving, and communication. You can expand on how each skill contributes to the role and enhances the overall success of the department.