Data Entry Specialist (Accounting Technician I), Institute of Cognitive Science

Requisition Number: 57594 Location: Boulder, Colorado City Boulder State Colorado Employment Type: Classified Staff Schedule: Full-Time Posting Close Date: 08-Jul-2024 Date Posted: 27-Jun-2024 Close All Job Summary The Institute of Cognitive Science (ICS) seeks to fill a Data Entry Specialist (Accounting Technician I) position! We are looking for a diligent and collaborative full-time data entry specialist to join our team. The successful candidate will help facilitate all back-end data entry, purchasing and filing activities in a dynamic research institute. The ICS Finance team includes an institute finance and payroll manager (finance team lead), grant managers, a payroll and finance assistant, a data entry specialist (this role), and internal audit and compliance check staff to provide comprehensive support to our researchers while ensuring we are operating at a high level of audit-proof and compliant research administration. We are a fast-paced and dynamic team that is in close... communication with each other to ensure the highest level of customer service and support for our researchers and staff. This role is supported by the Finance Team and works in collaboration with the grant managers, the finance team lead, and the payroll assistant to ensure that data entry across portfolios happens seamlessly. It is expected that this position is invested in being part of a highly collaborative team and is actively contributing to the team in a positive and engaged way. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are The mission of the Institute of Cognitive Science (ICS) at CU Boulder is to understand and enhance human cognition, learning, and development through the creation of interdisciplinary partnerships. ICS fosters rich scientific interchange across researchers from a broad range of fields including Artificial Intelligence, Linguistics, Psychology, Neuroscience, Computer Science, Philosophy, and Education. What Your Key Responsibilities Will Be Data Entry Support Support ICS Finance Team, Grant Managers, and Finance Manager by transferring data from provided source documentation to appropriate University forms and systems in an accurate and timely fashion. The type of data includes but is not limited to: procurement, travel and nontravel reimbursements and subject/participant payments. This duty will require understanding the workflow systems put in place to facilitate accurate data transfers. It is expected that the fluctuating volume of this job duty will be reported to the Finance Manager supervisor regularly. Some of these tasks include: Using the University's Concur system to enter purchase and reimbursement data as received, considering monthly timelines Data entry to process forms for stipends, subject payments, etc. in response to the efforts of the research teams Tracking and following up as needed until the multi-step process is completed Maintaining all record-keeping per ICS processes and sponsored project requirements Record Keeping and Filing Create complete backup documentation for various financial transactions Ensure that backup documentation is integrated into the ICS filing system according to prescribed methods for easy retrieval Maintain Excel logs that track financial data Project Support Support special projects as assigned by the Finance Manager (supervisor). What You Should Know The position is a hybrid or fully remote work. Because this is a classified position, Colorado residency is required regardless of work modality. What We Can Offer The hiring range for this position is $39,100-$45,000 annually based on experience and internal equity. If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024. Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. Be Statements Be ambitious. Be groundbreaking. Be Boulder. What We Require Current Colorado residency. One (1) year of relevant experience in an occupation related to the work assigned to this position, or a combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year. What You Will Need Solid understanding of computer desktop applications (Microsoft Office, particularly Excel, and Adobe). Able to organize and prioritize work to meet cyclical monthly timelines. Ability to collaborate on shared tasks and close attention to detail. Good teamwork skills and the ability to work independently. Ability to complete tasks thoroughly and consistently after procedures are learned. Ability to manage multiple, ongoing tasks, and to respond professionally to interruptions and adjustments to priorities. Willingness to continually build knowledge of the position and Institute procedures. What We Would Like You to Have Experience with procurement and finance systems. Experience with Adobe Pro. Intermediate experience with Microsoft Office Excel, including creating new formatting and formulas in addition to basic data entry. Special Instructions To apply, please submit the following materials: A current resume. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. Optional: DD214. We may request references at a later time. Please apply by 7/8/2024 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this informationShow full descriptionCollapse