Executive Assistant and Office Manager

What you’ll need to succeed as an Executive Assistant and Office Manager at XPO

Minimum qualifications:

• Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines

Preferred qualifications:

• 5 years of experience in an administrative or executive support role
• An eye for detail, meticulous grammar and a creative thinker
• Able to maintain confidentiality surrounding company materials and information
• Highly organized work style with excellent interpersonal skills
• A "no job is too big or too small" attitude
• Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process here )

About the Executive Assistant and Office Manager job

Pay, benefits and more:

• Competitive compensation package 
• Full health insurance benefits available on day one 
• Life and disability insurance 
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays 
• 401(k) option with company match 
• Education assistance 
• Opportunity to participate in a company incentive plan 

What you’ll do on a typical day:

• Due to the critical nature of this role, this position is required to be in the office 5 days a week at our new (and soon to be opened) corporate location in Boston, MA (One International Place on the 16th floor)
• Foster a welcoming environment and provide exemplary customer service from the reception desk for employees, visitors, VIPs and C-suite executives for XPO’s corporate headquarters
• Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Occasional notetaking may be required in confidential meetings
• Maintain accurate calendars with an understanding of prioritizing critical deliverables
• Plan and arrange domestic and international travel itineraries and accommodations
• Maintain supplies and cleanliness of all pantries, conference rooms and copy centers; manage and act as main point of contact in the reception area
• Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access
• Support onboarding of new employees; distribute ID badges, set up workspaces and provide all pertinent office and office park procedural information #PIQ

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO. 

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. 

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification. 

Review XPO's candidate privacy statement here .