Payroll Coordinator

As a Payroll Coordinator at the NYC Department of Design and Construction, your primary responsibilities include managing the bi-weekly payroll, conducting detailed reviews of payroll reports, processing direct deposits, and addressing payroll inquiries. You'll also prepare payroll summaries for approval, distribute paychecks, and oversee commuter benefits processing, ensuring accuracy and compliance at each step.

To qualify for the Payroll Coordinator position at the NYC Department of Design and Construction, candidates must possess a baccalaureate degree from an accredited college and have at least two years of relevant experience or alternatively, a high school diploma with six years of experience in a similar role. It's essential for candidates to have a strong foundation in payroll-related tasks and be detail-oriented.

The work environment for a Payroll Coordinator at the NYC Department of Design and Construction is collaborative, fast-paced, and supportive. The department prides itself on inclusivity and diversity, creating a space where employees can thrive and contribute meaningfully to the team while upholding a strong commitment to community values.

Payroll Coordinators at the NYC Department of Design and Construction handle various payroll reports, including the 160, 161, 700, and 320. These reports are crucial for accurately processing payroll and ensuring compliance with city regulations, making attention to detail and proficiency in payroll software essential skills for success in this role.

The NYC Department of Design and Construction ensures payroll accuracy through a meticulous review process that includes running and reviewing bi-weekly reports, coordinating with the Personnel and Timekeeping Units, and addressing any inquiries promptly. This thorough approach helps maintain the integrity of payroll data and builds trust with employees.

When asked about your experience with payroll processing, provide specific examples of the payroll systems you've used, the types of reports you've generated, and how you've ensured accuracy in your previous roles. Highlight any particular challenges you faced and how you resolved them.

In addressing discrepancies in payroll reports, emphasize your attention to detail and your methodological approach. Discuss how you investigate the issue by reviewing associated documentation, reaching out to relevant team members, and ensuring corrections are made before the payroll deadline.

When discussing payroll management software, mention any specific systems such as RMDS or Pi that you’ve worked with. Describe your proficiency in using these systems and how you've leveraged them to streamline payroll processes in previous positions.

To ensure confidentiality in payroll, discuss the importance of access controls, adherence to legal regulations, and training staff on best practices. Share your experience implementing security measures to protect sensitive employee information.

When prioritizing tasks as a Payroll Coordinator, outline your strategy for assessing deadlines, understanding the urgency of specific payroll processes, and efficiently managing your time. Discuss tools or methods you use to stay organized in a busy payroll environment.

To stay updated on payroll regulations, explain your commitment to professional development through webinars, subscribing to relevant newsletters, or joining professional organizations. Mention specific resources you utilize to ensure compliance with the latest regulations.

Discuss your approach to collaborating with a diverse team by emphasizing your respect for diverse perspectives and your ability to communicate effectively with colleagues from various backgrounds. Share experiences where you successfully worked within a diverse team framework.

To manage payroll during high-volume periods, emphasize the importance of planning ahead, maintaining clear communication with team members, and utilizing automation tools to alleviate some of the workload. Share insights on how you have successfully navigated busy payroll cycles in past roles.

In handling a payroll inquiry from an upset employee, emphasize your customer service skills and the importance of active listening. Share your approach to assessing the issue, providing timely feedback, and working towards a resolution to maintain employee trust.

Express your enthusiasm for the Payroll Coordinator role at the NYC Department of Design and Construction by discussing your alignment with the organization's mission and your desire to contribute to a supportive workplace. Share how your skills and background make you a great fit for this specific team.