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Executive Assistant

Company Description

Welcome to Byborg! As a leader in IT and streaming solutions, we specialize in delivering high-quality services that offer premium online experiences.

Headquartered in Luxembourg and operating globally, our company is proud of its diversity, with over 40 different nationalities working side by side. Since its launch, our flagship product has led the market, continually pushing the boundaries of digital innovation. Today, working with the latest technology, our platforms serve millions of users daily.

We are proud of our dynamic portfolio, featuring over 16 leading and fast-growing brands. These include our streaming platforms (LiveJasmin.com, Cherry.TV, IsLive.com, Oranum.com), our marketing and advertising services (AdSupply, AWEmpire, TwinRed), and our entertainment and lifestyle brands (LoyalFans.com, The Million Roses, Kinkly.com).

Are you looking for new challenges in an international, collaborative environment? The Byborg squad is seeking passionate individuals ready to make an impact. Join us in our inclusive workplace where you will be appreciated, and you can grow and achieve your potential. Help us shape the future!

Job Description

We are seeking a highly organized and proactive Executive Assistant. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. This role requires a high degree of professionalism, discretion, and the ability to manage confidential information.

Key Responsibilities:

  • Administrative Support: Provide high-level administrative assistance including managing schedules, appointments, and correspondence.
  • Calendar Management: Coordinate and maintain an executive calendar, scheduling meetings, appointments, and travel arrangements.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
  • Meeting Preparation: Organize and prepare materials for meetings, including agendas, presentations, and reports; take meeting minutes as needed.
  • Communication Liaison: Act as a point of contact between the executive and internal/external stakeholders, handling emails, phone calls, and inquiries.
  • Document Management: Prepare, review, and proofread documents, presentations, reports, and other materials as requested.
  • Confidentiality Management: Handle sensitive and confidential information with discretion and professionalism.
  • Task Management: Assist with various administrative tasks and projects as assigned to ensure smooth and efficient operations.
  • Problem-Solving: Anticipate needs and proactively address issues to ensure the executive’s time is optimized and priorities are met.

Qualifications

  • Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • Proven experience as an Executive Assistant or in other administrative roles
  • Strong organizational and time-management skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools
  • Excellent written and verbal communication skills
  • Ability to prioritize tasks and work under pressure in a fast-paced environment
  • High level of attention to detail and accuracy
  • Ability to handle confidential information with discretion
  • Proactive and self-motivated
  • Strong interpersonal skills and ability to build relationships with stakeholders
  • Adaptable, flexible, and able to handle shifting priorities
  • Professional demeanor with a positive, can-do attitude

Additional Information

What we offer you

  • An exceptional compensation package along with relocation support to help you move to the Grand Duchy
  • It’s 2024. Work-from-home is a thing, and we happily provide this possibility for you
  • Your health is our wealth: Private health insurance and free gym membership
  • On top of the minimum 26 vacation days, we provide additional days the longer you work for us
  • Forgot your morning grub at home? We offer breakfast every day for our employees to help them begin the workday
  • The opportunity to see your work directly contribute to the success of the company
  • When you grow, we grow: You have the chance to attend events, meetups, and other perks for your professional growth
  • Company-branded merchandise
  • And of course, a fun, professional, and collaborative work culture.

Byborg Enterprises is an equal employment opportunity employer. We consider individuals for employment based on their skills, abilities and experience. We thrive to attract and hire a strong, talented and diverse workforce, prohibiting discrimination based on race, color, religious or political beliefs, age, nationality, physical, mental or developmental disability, gender, sexual orientation.

DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. 

Final candidate will be requested to provide with a recent criminal record extract for background screening purpose.

NOTE: Byborg Enterprises does not accept unsolicited resumes from agencies. We consider any resume (CV) or biography received from an agency without prior approval from our Legal and Recruiting Department to be unsolicited, and such submissions will not be recognized for purposes of “ownership” of the candidate.

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Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant, Docler Holding

At Byborg, we’re excited to welcome a talented Executive Assistant to our vibrant team in Luxembourg! As a leader in IT and streaming solutions, we're not just about delivering services; we believe in crafting premium online experiences that engage millions. In this role, you'll be the backbone of our executive team, ensuring smooth operations with your exceptional organizational skills. You’ll manage schedules, arrange travel, and serve as the communication hub between executives and stakeholders. We appreciate individuals who can anticipate needs and tackle challenges head-on. Your days will be filled with coordinating meetings, preparing documents, and assisting in various administrative tasks, all while handling confidential information with the utmost professionalism. The ideal candidate will thrive in a fast-paced environment, possess outstanding communication skills, and have a knack for detail. With a positive attitude and a proactive approach, you’ll be key in enhancing our executives’ productivity. Join us at Byborg, and let's shape the future of digital innovation together in a dynamic and inclusive workplace where your contributions are truly valued.

Frequently Asked Questions (FAQs) for Executive Assistant Role at Docler Holding
What are the key responsibilities of the Executive Assistant at Byborg?

As an Executive Assistant at Byborg, you will be responsible for a variety of key tasks including managing executive schedules, coordinating travel arrangements, preparing materials for meetings, and serving as a point of contact for internal and external communications. You'll play a crucial role in ensuring our executives can focus on strategic initiatives by handling administrative tasks and maintaining document accuracy.

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What qualifications does Byborg require for the Executive Assistant position?

To be considered for the Executive Assistant position at Byborg, applicants should ideally have a Bachelor’s degree in Business Administration, Communications, or a related field. Proven experience as an Executive Assistant or in a similar administrative role is essential, along with strong organizational and time-management skills. Proficiency in Microsoft Office Suite and excellent communication abilities are also key qualifications.

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How does Byborg support the professional development of its Executive Assistants?

Byborg values the growth of its employees, including Executive Assistants. We offer various perks for professional development, such as the opportunity to attend events and meetups that can enhance skills. Our supportive environment encourages continuous learning and provides resources to help you succeed in your role while contributing to the company’s success.

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What is the work environment like for an Executive Assistant at Byborg?

The work environment at Byborg is dynamic, collaborative, and inclusive. As an Executive Assistant, you'll be part of a diverse team that values communication and teamwork. We understand the importance of work-life balance and even offer work-from-home options. You'll enjoy a fun workplace culture that goes beyond just work, making it a great place to build a career.

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What kind of skills are essential for the Executive Assistant role at Byborg?

Essential skills for the Executive Assistant role at Byborg include exceptional organizational abilities, strong attention to detail, and excellent written and verbal communication skills. The capacity to prioritize tasks effectively and handle confidential information discreetly is crucial. The ideal candidate should also be proactive, adaptable, and able to thrive in a fast-paced environment.

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Common Interview Questions for Executive Assistant
Can you describe your experience as an Executive Assistant?

When asked about your experience, focus on specific administrative roles where you've managed schedules, coordinated travel, and supported executives. Emphasize key accomplishments, such as improving efficiency or managing complex projects, to showcase your value and experience in the role.

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How do you approach calendar management?

In your answer, explain your methods for prioritizing appointments and managing conflicts. Discuss tools you use for scheduling and your approach to communication with stakeholders to ensure everyone is on the same page regarding meeting times and agendas.

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How do you handle confidential information?

Emphasize your understanding of the importance of confidentiality. Provide examples of situations where you successfully handled sensitive information and describe the steps you take to ensure discretion and protect privacy in your work.

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How do you manage competing priorities in a fast-paced environment?

Share strategies for prioritizing tasks, such as using to-do lists or digital tools to keep track of ongoing projects. Discuss how you stay flexible and adaptable to changes in priorities while maintaining high quality in your work.

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What tools do you find most effective for document management?

Mention specific software or tools you've used, like Microsoft Office Suite, Google Workspace or project management software. Highlight your proficiency with these tools and how they've helped you streamline document preparation and workflow.

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Describe a time when you had to anticipate an executive's needs.

Provide a specific example that illustrates your proactive approach. Discuss the situation, what you observed, and how your anticipation helped improve the executive's productivity or solved a problem before it escalated.

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How do you prepare for meetings?

Outline your process for meeting preparation, including researching agenda items, preparing materials, and ensuring all technical arrangements are in place. Highlight your attention to detail and how you aim to facilitate productive discussions.

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What do you consider the most challenging aspect of being an Executive Assistant?

Be honest about the challenges while framing your response positively. Discuss how you manage stress and maintain efficiency when faced with high demands, illustrating your problem-solving skills and resilience.

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How would you describe your communication style?

Reflect on your communication strengths, maybe stating that you are clear, concise, and approachable. Provide examples of how effective communication has helped you in previous roles, especially in liaising between executives and stakeholders.

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Why do you want to work for Byborg as an Executive Assistant?

In your response, express your enthusiasm for the company’s mission and values. Link your skills and experiences to Byborg’s culture and the distinct opportunities the role offers, demonstrating a genuine interest in contributing to the team.

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March 18, 2025

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