Job details

Healthcare Admin Secretary

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PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
Preparing and typing routine correspondence, form letters and reports
Answering telephone & routing calls to the appropriate person,
Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
Setting up and maintaining filing systems and basic databases as applicable.
Completing forms and reports as required by the various company offices and outside vendors and agencies.
Recording the minutes of meetings and providing the resulting documents as necessary.
Making copies of correspondence and other printed matter as required by manager.
Preparing purchase orders using the appropriate software application.
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
Distributing incoming mail.
Maintaining calendar and daily schedules.
Scheduling appointments & arranging meetings.
Maintaining inventory of the necessary office forms and supplies.
Assisting with various basic personnel administrative functions as needed.
Acting as backup to other clerical personnel in office as needed.
Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
Assists with month-end reporting requirements
Assists in auditing records for ongoing compliance with medical records standards.
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Average salary estimate

$35000 / YEARLY (est.)

min

max

$30000K

$40000K

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What You Should Know About Healthcare Admin Secretary, Fresenius Medical Care

Join Fresenius Medical Care North America as a Healthcare Admin Secretary in Dallas, TX, where you will be a crucial part of the healthcare team. In this role, you will be responsible for a variety of essential clerical and secretarial duties in a clinical environment, all under direct supervision. Your day-to-day responsibilities will include preparing correspondence, answering phone calls, greeting patients and visitors, and maintaining filing systems. You'll handle tasks such as recording meeting minutes, preparing purchase orders, and assisting with accounts receivable and payable functions, which will help keep our operations running smoothly. Additionally, you’ll manage calendars, schedule appointments, and assist in auditing medical records to ensure compliance with standards. Your multitasking abilities will be put to good use as you coordinate patient travel and medical appointment referrals. We are looking for someone who is not only organized but also enjoys interacting with patients and healthcare professionals. This role offers you the opportunity to make a difference in patient care and gain experience in a dynamic healthcare environment. If you have good verbal communication skills, a pleasant phone manner, and are experienced with Microsoft Office, we want to hear from you!

Frequently Asked Questions (FAQs) for Healthcare Admin Secretary Role at Fresenius Medical Care

What are the primary responsibilities of a Healthcare Admin Secretary at Fresenius Medical Care North America?

As a Healthcare Admin Secretary at Fresenius Medical Care North America, your primary responsibilities include performing various clerical duties such as preparing correspondence, managing phone calls, greeting patients, maintaining filing systems, and conducting meeting minutes. You will also assist with scheduling appointments and coordinating patient travel, ensuring seamless operations within the clinical environment.