Document Control Coordinator

As a Document Control Coordinator at KTP, your main responsibilities include issuing and maintaining logbooks and spreadsheets, handling master production, batch, and cleaning records, performing record reviews, archiving documents, and facilitating updates to customer specifications. You'll work closely with various departments to ensure compliance with our quality system and communicate any variances effectively.

To become a Document Control Coordinator at KTP, a high school diploma or GED is required alongside one to three months of related experience or training. Strong communication skills, both written and verbal, are essential, and proficiency in Microsoft Office Suite and other tools is necessary to succeed in this role.

KTP is dedicated to the growth of its employees, providing various opportunities for development and advancement across departments. You'll benefit from training programs, continuing education options, and a tuition reimbursement program to enhance your skills and career trajectory as a Document Control Coordinator.

The work environment at KTP for a Document Control Coordinator is fast-paced and collaborative. You'll be part of a team that prioritizes safety and fosters positive relationships. With constantly changing challenges, you'll find that no two days are alike, making the position dynamic and engaging.

KTP provides a comprehensive benefits package for Document Control Coordinators including medical and dental insurance, paid vacation, 401(k) with employer match, gym membership discounts, and financial wellness tools. Additionally, opportunities for professional development, paid holidays, and community involvement are integral parts of our employee experience.

When answering this question, highlight any relevant experience you have with document management systems, the types of systems you've used, and specific examples of how those systems improved workflow or compliance in past roles. This demonstrates your familiarity and capability as a Document Control Coordinator.

Explain your methods for ensuring accuracy, such as regular audits, checklists, or review processes. Discuss your attention to detail and how you adapt to changes in compliance requirements, showcasing your proactive approach as a Document Control Coordinator.

Discuss your approach to addressing non-compliance, such as determining the root cause, communicating with team members, and taking corrective action. Showing you're solution-oriented and understand the importance of compliance will resonate positively with interviewers.

Talk about your organizational skills and tools you use to prioritize tasks, such as project management software or daily to-do lists. Emphasize your ability to handle multiple assignments simultaneously and meet deadlines, which is crucial for a Document Control Coordinator.

Provide specific examples of challenges you've encountered, such as tight deadlines or document discrepancies, and how you tackled them. This demonstrates your problem-solving skills and ability to thrive under pressure as a Document Control Coordinator.

Explain how you actively stay informed about regulatory changes, whether through professional organizations, training, or industry publications. This displays your commitment to compliance and your proactive nature as a Document Control Coordinator.

Share a specific instance where your initiative led to a more efficient process, detailing what improvements you made, the impact they had, and how you communicated these changes with your team. This will illustrate your ability to contribute positively to KTP’s operational efficiency.

Discuss the role of document control in maintaining quality standards, ensuring compliance, and facilitating audits. Your answer should reflect your understanding of quality assurance principles and their relevance in your role as a Document Control Coordinator at KTP.

Describe your approach to handling confidential information, emphasizing the practices you follow to maintain confidentiality and integrity. This will reassure interviewers of your discretion and professionalism as a Document Control Coordinator.

List the software tools you are familiar with, such as Microsoft Office Suite, Adobe Acrobat, or any specific document management systems. Providing examples of how you've used these tools effectively in past roles will highlight your qualifications for the Document Control Coordinator position at KTP.