Job details

Administrative Assistant Level 4

Get a free resume review

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an Administrative Assistant Level 4 to join the Emerging Mission Capabilities Engineering (EMCE) organization. The position is located in Baltimore, MD. In this role, you will be an integral part of our engineering organization and will be vital to the continued successful execution of our charter to provide the technical skills, technologies and processes for internal and external partnerships to affordably develop, design, produce, and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. In this highly collaborative position, you will be working jointly with senior leadership of the EMCE organization while also interacting with the overall organization of 1,400. You will be entrusted with confidential and proprietary information to help the organization run smoothly. You will have a vital role in organization-wide initiatives to take our performance to the next level, improve employee engagement, and further innovation efforts.

*This position requires up to 100% on-site work.

To succeed in this role, you need to be technically-savvy, self-prioritizing, and innovative. A can-do, collaborative attitude is a must. You will need to enjoy working in a collaborative environment, adapt quickly to new assignments, be an independent thinker, possess both a leader and customer service mindset, and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload. Specific responsibilities include:

Interact daily with organization leadership team to plan, schedule, and coordinate meetings and activities in alignment with objectives.
Order PCs for incoming employees and facilitate effective use of office space.
Use automated systems to track office seating.
Maintain organization-wide email distribution lists and send organization-wide emails from the Director.
Administer and track training (LX role tracking and role certification).
Coordinate travel arrangements and process travel reimbursements.
Maintain assigned Organizational Charts
Maintain office supply stock to support assigned rooms.
Support maintenance requests for assigned office locations.
Manage and administer SharePoint file repositories.
Manage mail distribution within assigned mailstops.
Oversee conference room administration, including equipment functionality.
Support functional partners on special assignments.
Guide employees in Company policies and procedures.

Basic Qualifications:

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

High School diploma and a minimum of six (6) years of experience in an administrative support position, or equivalent combination of education and experience.
High-level of proficiency with Microsoft Office Applications (Outlook, Word, PowerPoint, Excel, Explorer) and willingness to self-learn other software packages as job duties require.
Knowledge and practical experience with learning management system (prefer LX), travel system (prefer Concur) and SharePoint.
Excellent verbal and written communication skills including informal communications.
Exemplary interpersonal skills and consummate professionalism.
Propensity to proactively manage and prioritize multiple activities, and ability to work independently with minimal supervision.
Dependability, accuracy, efficiency, punctuality, and the exercise of good judgment at all times.
Enjoys working with people; thrives in a dynamic, fast-paced environment; maintains a positive, professional demeanor.
Self-starter, capable of working for extended periods alone or with little direction.
Detail-oriented, highly organized, collaboration focused, and quality attentive.

Preferred Qualifications:

Candidates with these desired skills will be given preferential consideration:

Experience working with employees at remote sites.
Advanced Microsoft Excel knowledge and experience.
Experience with Confluence, Teams, Jira.
Creativity and ability to develop content-rich documents and presentations.
Ability to Proofread and suggest changes to Communications / Distributions.
Prior Experience working as an Administrative Assistant at a large company providing support at the Director / Executive Level.

Benefits and Work Environment:

As a full-time employee of Northrop Grumman Mission Systems, you would be eligible for our robust benefits package (see https://totalrewards.northropgrumman.com/ for more details) including:

Medical, Dental & Vision coverage
401(k), including Employer Contributions
Educational Assistance
Life Insurance
Employee Assistance Programs & Work/Life Solutions
Paid Time Off
Health & Wellness Resources
Employee Discounts

Salary Range: $61,700.00 - $102,800.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Average salary estimate

$82250 / YEARLY (est.)

min

max

$61700K

$102800K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant Level 4, ngc

Join Northrop Grumman as an Administrative Assistant Level 4 and step into a dynamic role where you’ll play a crucial part in the Emerging Mission Capabilities Engineering (EMCE) organization located in Linthicum, Maryland. Your work will support innovative projects that shape the future of technology and defense. We're looking for someone who’s not just detail-oriented and organized, but also a collaborative team player with a can-do attitude. This is a place where you can express your ideas and help enhance team performance through effective communication and skilled administrative support. You will manage critical tasks such as coordinating meetings with senior leadership, overseeing office supplies, and end-to-end office space management. Your proficiency in Microsoft Office and SharePoint will be indispensable, as you handle various responsibilities from maintaining organizational charts to managing training and travel arrangements. You’ll also be the go-to person for facilitating the onboarding of new staff. While the role is primarily on-site, the fast-paced environment offers opportunities for growth and the satisfaction of knowing you’re working with a team that impacts both technology and society at large. If you’re eager to push boundaries and be part of something bigger, Northrop Grumman is the ideal place for you to thrive. Your journey starts here where your contributions matter every day, driving the achievement of the organization’s goals while you develop your own career path too.

Frequently Asked Questions (FAQs) for Administrative Assistant Level 4 Role at ngc

What responsibilities does the Administrative Assistant Level 4 at Northrop Grumman have?

The Administrative Assistant Level 4 at Northrop Grumman plays a vital role in supporting the Emerging Mission Capabilities Engineering team. Key responsibilities include coordinating meetings with senior leadership, maintaining organizational charts, and managing training and travel logistics. You'll also be involved in office supply management, mail distribution, and ensuring the functionality of conference room equipment, making you an integral part of the organization's daily operations.