Executive Business Partner, New York

As an Executive Business Partner at Semafor, you’ll be responsible for managing and coordinating schedules for the Chief Revenue Officer, arranging meetings, and preparing reports and presentations. You will also assist in maintaining clear communication between senior executives and their teams, manage projects on behalf of the CRO, and oversee key office management tasks, ensuring seamless operations within our New York City office.

To qualify for the Executive Business Partner position at Semafor, candidates should possess an Associate’s or Bachelor’s degree and have 2-4+ years of administrative or office support experience. Strong communication skills, proficiency in Microsoft Office and Google Workspace applications, and excellent time management skills are essential. A professional demeanor and discretion in handling confidential information are also critical for this role.

Yes! At Semafor, the Executive Business Partner position allows for a hybrid work arrangement, which includes the option to work remotely on Fridays. We value flexibility and encourage our team members to maintain a healthy work-life balance while contributing to our vibrant office in New York.

As an Executive Business Partner at Semafor, you will work in a modern and casual office environment that promotes collaboration and creativity. Our diverse team spans multiple areas, including newsroom, sales, and finance, and we hold events to encourage team building and recognition. We pride ourselves on fostering an inclusive workplace where all voices are heard.

Semafor offers a comprehensive benefits package to Executive Business Partners, including unlimited PTO, medical, dental, and vision insurance, flexible spending accounts, health savings accounts, life insurance, and a 401(k) retirement plan. The company is committed to supporting employee well-being and ensuring a balanced, fulfilling work experience.

When answering this question, focus on your organizational skills and ability to prioritize tasks. Provide specific examples of how you have successfully managed multiple schedules in a fast-paced environment, emphasizing your attention to detail and proactive communication.

It's important to demonstrate your understanding of handling sensitive information. Discuss the measures you take to protect confidential data, such as secure communication, limiting access to information, and maintaining discretion in all interactions, reflecting your professional demeanor.

A good approach is to articulate how you assess urgency and importance when facing conflicting priorities. Describe processes you utilize to communicate with stakeholders, negotiate timelines, and maintain transparency, which ultimately helps in effective decision-making.

Share your familiarity with project management tools such as Asana, Trello, or Microsoft Project. Discuss any methodologies you’ve employed, like Agile or waterfall, and how they have helped in executing projects efficiently while keeping the team aligned and informed.

Emphasize the importance of communication and teamwork. Discuss specific strategies you have implemented to encourage collaboration, such as regular updates, joint meetings, or team-building activities that foster a culture of unity and shared goals.

Be prepared to share a specific scenario that demonstrates your problem-solving skills. Highlight how you assessed the situation, the steps you took to resolve it, and the positive outcome that resulted from your actions.

Convey your organizational techniques, such as prioritizing tasks based on urgency, using digital calendars, or to-do lists. Mention how you allocate time effectively and keep stakeholders informed to ensure that all deadlines are met.

Talk about any relevant experience you have in overseeing office supplies, inventory management, and daily operational tasks. Give examples of how you ensured a well-stocked and organized workspace, contributing to a productive work environment.

Discuss your approach to meeting preparations, which may include creating agendas, collecting relevant documents, and ensuring all technology works properly. Mention strategies you use to follow up on action items and facilitate discussion during meetings.

Highlight the skills and traits that contribute to success in this role, such as exceptional organizational abilities, communication skills, discretion, and the capacity to adapt to a dynamic work environment. Also, emphasize the importance of being proactive and a strategic thinker.