Job details

Administrative Assistant

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About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative companies in our industry.

Tomorrow Water is hiring an Administrative Assistant to work onsite at its Anaheim, California headquarters. Join a nimble, multinational cleantech company working on the latest water treatment technologies. Take pride in providing clean water and innovative solutions to cities & industries and turning waste into valuable resources.

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure efficient office operations. This role requires exceptional organizational skills, attention to detail, and the ability to communicate effectively in a fast-paced environment. The ideal candidate will be a proactive problem-solver who can manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

Document Management

Create, edit, format, and manage various business documents, reports, and presentations
Maintain organized digital and physical filing systems for easy document retrieval
Ensure proper document control procedures are followed
Assist with preparation and distribution of meeting minutes and other important documents

Schedule Management & Meeting Support

Coordinate schedules, appointments, and meetings for team members and executives
Prepare necessary materials for meetings and presentations

Reservations & Event Support

Arrange travel itineraries, accommodations, and transportation for staff
Assist with planning and coordination of company events, conferences, and training sessions
Manage registration processes for company events and external conferences
Coordinate with vendors and service providers for event-related needs

Office & Facility Management

Monitor and maintain office supply inventory; place orders as needed
Serve as the point of contact for office maintenance issues
Assist with managing office equipment and coordinating repairs when necessary
Help maintain a clean, organized, and professional office environment

Basic Accounting Support

Process expense reports and reimbursement requests
Assist with basic bookkeeping tasks as directed
Support accounts payable/receivable processes with data entry and filing
Help prepare documentation for accounting procedures

Data Management

Enter and update information in company databases and systems
Compile data and prepare regular operational reports
Maintain accuracy and integrity of administrative records
Create and update spreadsheets for various tracking purposes

Communication Support

Serve as the first point of contact for visitors and incoming communications
Answer and direct phone calls, emails, and other correspondence
Facilitate communication between departments and with external partners
Assist with translation needs for a multinational team when applicable
Support internal and external communication initiatives

Qualifications:

Associate's degree or equivalent; Bachelor's degree preferred
2+ years of administrative support experience
Excellent verbal and written communication skills
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with scheduling and calendar management
Ability to prioritize tasks and manage time effectively
Detail-oriented with strong organizational skills
Professional demeanor and commitment to confidentiality
Proactive problem-solving abilities
Experience working in a multinational environment is a plus
Basic understanding of accounting principles is beneficial
Ability to work both independently and as part of a team
Must be able to work onsite at the Anaheim, California headquarters

Preferred Skills:

Experience with ERP systems or other business software
Knowledge of office management procedures
Familiarity with the engineering or environmental industry
Experience supporting executive-level staff

Comprehensive Benefits Package

Health and Dental Insurance
401(k) with company matching
Life Insurance
Paid Time Off
Paid Holidays
Professional Development Support

Average salary estimate

$57500 / YEARLY (est.)

min

max

$50000K

$65000K

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What You Should Know About Administrative Assistant, Tomorrow Water

If you're looking for an incredible opportunity to make a difference, consider joining Tomorrow Water as an Administrative Assistant. Located in our bustling headquarters in Anaheim, California, this position offers a chance to work with a dynamic and innovative cleantech company striving to create a cleaner planet through advanced water treatment technologies. As an Administrative Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of our office. You will manage the flow of essential documents, coordinate schedules for our dedicated team, and provide vital support for meetings and events. Your responsibilities will also include maintaining organized files, handling travel arrangements, and even supporting basic accounting tasks. We value professionalism and attention to detail, and we're looking for someone who is proactive and can juggle multiple priorities with ease. Notably, your position will allow you to interact with various departments, making communication a key part of your role. We're proud of our culture that emphasizes teamwork and innovation. If you have 2+ years of relevant administrative experience and you're keen on contributing to a mission-oriented company, we’d love to have you on board, helping us turn waste into valuable resources. Our comprehensive benefits package and professional development opportunities ensure that you're supported both personally and professionally. So, if you're ready for a rewarding challenge at Tomorrow Water, where your contributions can have a real impact, let’s connect soon!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Tomorrow Water

What are the responsibilities of an Administrative Assistant at Tomorrow Water?

As an Administrative Assistant at Tomorrow Water, you will handle a variety of responsibilities aimed at ensuring smooth office operations. This includes managing documents, coordinating schedules, preparing meeting materials, and providing general office support. You will also assist with event planning and basic accounting tasks, making your role crucial to maintaining an efficient environment.