Executive Assistant II - job 1 of 2

As an Executive Assistant II at Toast, you will engage in heavy calendar management, coordinate and prioritize meetings for the leadership team, and handle logistics for both internal and external events. Additionally, you'll manage travel arrangements and expense reports, all while recommending process improvements related to scheduling and calendar management.

To qualify for the Executive Assistant II role at Toast, you should have at least 2 years of experience in an administrative or similar position. Strong prioritization skills, critical thinking abilities, and excellent oral and written communication skills are essential. Experience supporting high-level executives and strong organizational skills are also highly valued.

Toast embraces a hybrid work model for the Executive Assistant II role, allowing a blend of in-office and remote work. This arrangement fosters collaboration while accommodating the individual needs of our employees. Further details about the hybrid model will be explained by your recruiter during the application process.

The starting pay rate for the Executive Assistant II position at Toast is between $33 and $52 per hour. This role does not have a range listed; the rate mentioned is fixed. Toast is committed to offering competitive compensation as part of their total rewards program.

Toast values diversity, equity, and inclusion as integral to its success. The company aims to create a culture that embraces authenticity, respect, and humility. By fostering an inclusive environment, Toast aims to provide equitable opportunities for all employees and enhance the overall experience within the workplace.

When managing an executive's calendar, I prioritize tasks by assessing the urgency and importance of each meeting or engagement. I ensure there is clear communication regarding any changes and stay proactive in anticipating scheduling conflicts.

Handling confidential information requires discretion and integrity. I make sure to secure any sensitive documents, avoid discussing confidential matters in public settings, and always follow company policies regarding data protection and privacy.

I utilize clear and concise communication methods, including emails and scheduled check-ins. I believe in being approachable and responsive, ensuring that team members feel comfortable reaching out to me for assistance or updates.

Prioritization is key when managing tasks for multiple executives. I assess deadlines, the impact of each task, and communicate effectively with executives about their preferences, enabling me to prioritize accordingly.

I often use digital calendar tools, task management apps, and project management software to stay organized. These help me track deadlines, manage my executive's schedule, and coordinate events smoothly.

In my previous role, I noticed that scheduling meetings often led to conflicts. I implemented a shared calendar system and optimized meeting invites, which significantly reduced scheduling conflicts and improved communication.

Staying organized and maintaining a positive attitude are crucial. I break tasks down into manageable parts and take short breaks to recharge, which helps me stay focused and calm in high-pressure environments.

My passion for supporting executives, strong organizational skills, and ability to thrive in dynamic environments make me an excellent fit for the Executive Assistant II position at Toast. I align with the company’s values and am excited to contribute to its success.

Flexibility is vital when handling last-minute changes. I quickly assess the situation, communicate any necessary adjustments to relevant parties, and ensure that my executive is up-to-date with their modified schedule.

The most important quality for an Executive Assistant II is adaptability. The ability to adjust to changing priorities while maintaining a high level of organization and a positive attitude truly supports the executives and the team effectively.