Executive Assistant - job 4 of 4
Overview
Dignity Health Woodland Memorial Hospital is Yolo County’s largest health care provider serving the community since 1905. Woodland Memorial Hospital is a 108-bed acute care facility offering the most comprehensive range of health care services in Yolo County including inpatient and outpatient surgical services family birth center/labor and delivery emergency services home health services palliative care inpatient mental health services sleep disorders center and cancer care services. With strong ties to our community we believe in providing compassionate high-quality health care to you and your family close to home. Woodland Memorial Hospital is part of Dignity Health one of the nation’s largest health care systems with a 22-state network. For more information please visit our website here at www.dignityhealth.org/woodland.
One Community. One Mission. One California
Responsibilities
The incumbent provides daily administrative and secretarial support for Woodland Memorial Hospital as directed by the Hospital Administration Manager. This position will also handle back-up assistance to the Hospital President as needed. Expectations for performance will include independent action to perform complex and responsible administrative work relieves administrators of administrative detail and non-routine work acts as a liaison and may have special assignments and projects. Often has responsible and sensitive public contact.
Job Duties:
- Schedules meetings, making adjustments as necessary; posts and maintains appointment calendars; prepares confirmations, agendas and materials; makes room/food arrangements and does follow-up work as required. Without error or delay within one week of request 95.98% of time.
- Attend all assigned meetings. In preparation of assigned meetings will accurately prepare the agenda, during the meeting take accurate minutes and distribute to appropriate team members within 1 business week of the meeting, complete follow-up on all action items in an appropriate and timely manner. Accurately file and route documents.
- Screens and distributes incoming correspondence, handles and advises supervisor of action taken or prioritizes and arranges with pertinent materials and notation of necessary action to be taken attached. Without error or delay within one day of receipt 95.98% of time.
- Screens a variety of calls and visitors and, where appropriate, refers them to other staff members or personally provides information based upon established program and policy issues. Without error or delay 95.98% of time.
- Maintains comprehensive Administrative, Subject and Contract Files. Without error or delay 95.98% of time.
- Reviews and screens invoices; tracks expenditures and purchases to assure adherence to budget. Assists other administrators and their support staff as needed. Without error or delay within one week of receipt 95.98% of time.
- Project work. Provides staff assistance on program issues, policy and procedures; contracts; photocopying projects; gathers facts and materials; communicates with others on administrators behalf; transmits information and/or instructions. Makes travel arrangements, prepares and submits expenditures for authorization and/or reimbursement. Without error or delay 95.98%
We offer the following benefits to support you and your family:
- Health/Dental/Vision Insurance
- Flexible spending accounts
- Voluntary Protection: Group Accident Critical Illness and Identity Theft
- Adoption Assistance
- Free Premium Membership to Care.com with preloaded credits for children and/or dependent adults
- Employee Assistance Program (EAP) for you and your family
- Paid Time Off (PTO)
- Tuition Assistance for career growth and development
- Retirement Programs
- Wellness Programs
Qualifications
Minimum Requirements:
Education and Experience:
- 5 years increasingly responsible administrative experience.
Special Skills:
Proficient computer skills in Outlook, Microsoft Word, Excel, PowerPoint, and related software
Current secretarial/office skills and practices
Appropriate telephone etiquette and customer service skills
Strong writing skills
Knowledge of state and federal requirements affecting healthcare
Familiarity with Joint Commission standards
Understanding of the budget process
Effective use of English grammar, spelling, and punctuation
Proficiency in business correspondence formats
Average salary estimate
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Join Dignity Health Woodland Memorial Hospital as an Executive Assistant and be part of a team dedicated to providing high-quality healthcare in Yolo County since 1905! In this vital role, you will support the Hospital Administration Manager by handling diverse administrative tasks and acting as a back-up assistant to the Hospital President as needed. Your days will be dynamic and fulfilling as you schedule meetings, maintain calendars, prepare agendas, and manage various administrative details. Communication is key – you'll interact with a broad range of public contacts, ensuring smooth operations within the hospital. You’ll also take accurate meeting minutes and follow up on action items, handle incoming correspondence efficiently, and maintain organized files. With a strong focus on detail and accuracy, you’ll review invoices and track expenditures to maintain adherence to the budget. If you're looking to grow within a compassionate health-care environment and make a real difference in people’s lives, this is the role for you. Along with competitive pay, you’ll enjoy benefits like health insurance, paid time off, tuition assistance, and wellness programs. Take the next step to advance your career at Dignity Health Woodland Memorial Hospital, where your effort and dedication will contribute to our community’s health and well-being!
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