Financial Assistant

Overview

Join our dynamic team serving the Aviation Technology Department, which encompasses programs in flight, aviation mechanics, and drones with faculty and locations throughout the state. As a financial assistant, you will work with the Business Manager and play a vital role in assisting with the financial aspects of the department as well as assisting with policy inquiries.

Responsibilities

• P-Card review in ServiceNow
• TA/TR review in ServiceNow
• Manage PayPal Zettle account
• Contact Card Office to add/remove sales items
• Reconcile PayPal with Banner and submit monthly Transmittal
• Coordinate annual Aviation Club Silent Auction
• Complete I-9’s and submit Unified Hiring Forms for new airport employees
• Reconcile monthly Department Course Fee indexes
• Scan flight student documents and certificates
• Fuel Record Data Entry
• Aircraft Parts Tracking for Price and Brigham City
• Create and Maintain Student Files
• Annual equipment Inventory
• Other duties as assigned that could include:
• Assist with various Department, Program and Airport events

Support the Price FBO Program:

• Reconcile AVfuel hub and Process Daily Transmittal
• Submit Open PO’s for Fuel
• Update FBO positions on contracts with Statewide
• Other duties as assigned

Qualifications

Minimum Qualifications:

Two years of related work experience; or an associate degree/technical training in a related field is required. Two or more years of Excel experience.

Preferred Qualifications:Knowledge of USU software programs including Service Now, Banner, and Argos.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded to the candidate profile

2. Cover Letter to be typed/pasted at the end of the application

3. The contact information for three professional references 

4. Answer Screening Question:  How often do you use excel and what functions/formulas have you found useful? Please explain

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023