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Executive Administrator - Product - job 19 of 23

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This position will support a group of executives across the VP and SVP level, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve, and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Understand the organization and how to “get things done”.
Apply exceptional judgment to organize and prioritize across a complex global organization.
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Average salary estimate

$80000 / YEARLY (est.)

min

max

$70000K

$90000K

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What You Should Know About Executive Administrator - Product, Visa

Are you an organized and proactive problem-solver? Join us as an Executive Administrator - Product at our Foster City office, where you'll provide top-notch support to our VPs and SVPs in a fast-paced environment. In this role, your calendar management skills will come into play as you lead the scheduling of meetings and navigate conflicts, all while understanding priorities like a pro. You'll be at the heart of our operations, coordinating complex international travel and executive events. Your communication skills will shine as you liaise with a diverse range of internal and external professionals, ensuring smooth collaboration across all levels of our organization. We're looking for someone who takes ownership and anticipates needs ahead of time, managing emails and communications with ease. You'll also handle expense management, reviewing and approving reports for key team members. This hybrid position offers flexibility, with the expectation of in-office days confirmed by your hiring manager. If you relish the challenge of managing a high-volume workload while being an essential part of our executive team, we can't wait to meet you!

Frequently Asked Questions (FAQs) for Executive Administrator - Product Role at Visa

What are the main responsibilities of the Executive Administrator - Product at our Foster City office?

The Executive Administrator - Product in Foster City plays a crucial role by managing executive calendars, planning complex travel, facilitating meetings, and ensuring robust communication with various stakeholders. This position requires teamwork and collaboration with senior leaders to create an efficient workspace.