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Executive Administrator - Product - job 15 of 23

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This position will support a group of executives across the VP and SVP level, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve, and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Understand the organization and how to “get things done”.
Apply exceptional judgment to organize and prioritize across a complex global organization.
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

What You Should Know About Executive Administrator - Product, Visa

As an Executive Administrator for Product at our vibrant Foster City office, you'll be the backbone supporting a group of dynamic executives at the VP and SVP level. In this high-paced role, you'll dive into a world of confidentiality, where your impressive organizational skills will shine. Your days will be filled with proactive calendar management to customize and juggle multiple schedules while anticipating conflicts based on evolving priorities—imagine the satisfaction of keeping everything running smoothly! You'll also be responsible for orchestrating complex international travel arrangements, planning engaging executive meetings, and organizing events that leave a lasting impression. Engaging with various professionals across the organization and beyond, you'll be a key point of contact and problem-solver, facilitating communication seamlessly. Collaborating with leadership and fellow executive assistants, you will help cultivate an efficient work atmosphere, making sure that your executive's needs are met, expenses are accurately submitted and managed, and every detail is attended to. With your ability to synthesize high volumes of email and communications, you'll ensure that decisions are executed swiftly and professionally. In this hybrid position, your flexible working style will be supported, with in-office days confirmed by your hiring manager. Join us and make a significant impact as part of a dedicated team in a thriving and influential environment!

Frequently Asked Questions (FAQs) for Executive Administrator - Product Role at Visa

What are the main responsibilities of an Executive Administrator - Product at our company?

As an Executive Administrator - Product, your core responsibilities include managing executive calendars, arranging complex travel, coordinating meetings and events, and acting as a liaison between various professionals. You'll be responsible for expense management and will need exceptional organizational skills to navigate the busy, confidential nature of the position effectively.