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Ordering Processor

One Goal, One Passion - Growth is Everything at Window Nation


Recruiting the best talent is one of Window Nation's main goals. With growth always being our number one priority, we're committed to finding and keeping the best employees possible. We want you to be your authentic self, we want you to love what you do, we want you to grow with us. Grow professionally and grow personally. We know that we all grow together at Window Nation, and we are proud of that. One Goal, One Passion - Growth is Everything at Window Nation.


Window Nation is searching for an Ordering Processor to upload, review and approve the material and labor quotes provided by our vendors. This position works to identify differences between the quote provided and the sales contract, problem solves by working with vendors and salespeople to find solutions that best suit the customers' needs and expectations to meet or exceed designated lead times from sale to order approval.  

 


Core Role Responsibilities
  • Review quotes received by vendor and compare them to the contract and measure specifications  
  • Question vendors on quoted labor that is not listed on the contract or part of the set pricing structure  
  • Question sales team on items noted by measure technician that are quoted but not listed on the contract and work to a resolution 
  • Develop working relationships with salespeople and vendors throughout all markets  
  • Gross profit oversight through individual job parameters  
  • Clearly convey identified issues to all stakeholders for purposes of resolving open issues  
  • Review Open Balance Reports (OBR) and tracking tools to monitor and maintain lead times  
  • Follow a daily routine for using reports to identify delayed jobs and the issue that is causing the delay  
  • Work closely with administrative staff to make sure all paperwork and payments have been received and processed  
  • Confirm daily that all change orders have been processed  
  • Confirm daily that all required paperwork, contracts, and documents have been received  


Basic Qualifications
  • High school diploma or equivalent 
  • Minimum of 2 years' experience in: banking, project coordination, quoting and/or procurement  


Preferred Qualifications
  • Experience with monitoring and tracking the timeliness of project lead times  
  • Demonstrated experience with vendor relationship and management particularly with manufacturing and install programs  
  • Experience with sales contracts and ordering 
  • Computer skills working with MS Excel, MS Outlook, MS Word, and MS Dynamics  


Window Nation cultivates a culture of inclusion that respects our employees' individual strengths, views, and experiences. We believe our differences make us a better team – one that makes good decisions, drives innovation, and delivers better business results.


At this time, Window Nation is unable to provide sponsorship for employment visas now or in the future. Candidates must be authorized to work in the United States on a permanent basis without the need for current or future visa sponsorship.


All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

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Average salary estimate

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$45000K
$55000K

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What You Should Know About Ordering Processor, Window Nation

At Window Nation in Sarasota, FL, we're on the lookout for an enthusiastic Ordering Processor to join our dynamic team. Here at Window Nation, we pride ourselves on our commitment to growth, and that includes both personal and professional development for our employees. As an Ordering Processor, you'll play a crucial role in our operations by uploading, reviewing, and approving the material and labor quotes provided by our trusted vendors. Your keen eye for detail will help you identify differences between vendor quotes and sales contracts, ensuring that we meet or exceed our customers' expectations. Collaborating closely with vendors and salespeople, you'll problem-solve any discrepancies and maintain strong working relationships that benefit everyone involved. Monitoring lead times, handling change orders, and ensuring that all necessary paperwork is processed efficiently will be part of your daily routine. If you have a high school diploma, at least two years of experience in banking, project coordination, or procurement, and excellent computer skills, we want you on our team. At Window Nation, we embrace diversity and inclusivity, believing that our team's varied strengths enhance our ability to innovate and achieve better business results. Let's grow together at Window Nation!

Frequently Asked Questions (FAQs) for Ordering Processor Role at Window Nation
What are the responsibilities of an Ordering Processor at Window Nation?

The Ordering Processor at Window Nation is responsible for reviewing and approving material and labor quotes from vendors. This includes identifying any discrepancies between the vendor quotes and sales contracts, consulting with vendors and the sales team to resolve issues, and managing lead times to ensure timely order approvals. This role is crucial for maintaining strong customer relations and operational efficiency.

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What qualifications do I need for the Ordering Processor position at Window Nation?

To qualify for the Ordering Processor position at Window Nation, you need a high school diploma or equivalent and a minimum of two years' experience in banking, project coordination, quoting, or procurement. Familiarity with vendor management, sales contracts, and proficiency in MS Excel, Outlook, Word, and Dynamics will give you a competitive edge.

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Can you describe the work environment for the Ordering Processor at Window Nation?

The work environment for an Ordering Processor at Window Nation is fast-paced and collaborative. You will frequently interact with vendors and the sales team to manage quotes and resolve issues. The culture is supportive, focusing on growth, inclusion, and innovation, allowing you to thrive both professionally and personally.

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What can I expect in terms of career growth as an Ordering Processor at Window Nation?

At Window Nation, we believe in nurturing talent and promoting from within. As an Ordering Processor, you can expect to gain valuable experience in project coordination and vendor management, which can pave the way for future advancement opportunities within the company in roles such as project manager or operations coordinator.

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Is previous experience in procurement necessary for the Ordering Processor role at Window Nation?

While previous experience in procurement can be beneficial for the Ordering Processor role at Window Nation, it is not strictly necessary. Candidates with experience in banking, project coordination, quoting, or those who demonstrate a strong understanding of the sales process and customer service are also encouraged to apply.

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Common Interview Questions for Ordering Processor
What motivates you to work as an Ordering Processor?

In answering this question, relate your passion for organization and your drive to help customers receive quality service. Emphasize how the dynamic nature of processing orders excites you and how you thrive in a collaborative environment.

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How do you handle discrepancies between vendor quotes and sales contracts?

Discuss your approach to problem-solving, including steps such as reviewing documentation, consulting with the involved parties, and working collaboratively to find a resolution that honors customer expectations while maintaining vendor integrity.

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What tools and software are you comfortable using for tracking orders?

Reference your experience with MS Excel, Outlook, and any additional software you've used for project management and tracking. It's valuable to mention your adaptability to learn new systems if needed.

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Can you describe a time when you improved a process in your previous role?

Share an example of a specific process you identified as inefficient, the steps you took to improve it, and the positive outcomes that resulted. Highlighting quantifiable results will strengthen your response.

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What steps do you take to resolve conflicts with vendors or colleagues?

Focus on your proactive communication skills and your ability to listen and empathize. Explain the importance of remaining calm, factual, and seeking a compromise that serves the company's interests and those of the individuals involved.

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What strategies do you employ to ensure you meet tight deadlines?

Discuss your prioritization skills, time management techniques, and how you use tools like checklists and calendar reminders to stay organized and focused on urgent tasks.

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How do you keep track of multiple orders and their statuses?

Mention the importance of using tracking software and maintaining organized documentation. Share your approach to reviewing open balance reports and using reports to stay on top of timelines and deliverables.

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What experiences do you have with vendor relationship management?

Discuss any specific experiences where you've effectively managed relationships with vendors, resolved issues, or built mutual trust that benefitted both parties. Highlight communication and negotiation skills as key elements.

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How do you ensure accuracy in your work as an Ordering Processor?

Describe your attention to detail and methods for double-checking data and quotes. Emphasize the importance of a clear process to minimize errors and ensure high-quality outputs.

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Why do you want to work at Window Nation?

Express your appreciation for Window Nation’s culture of growth and inclusion. Highlight how you align with the company’s values and your excitement about contributing to its success while furthering your career there.

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Our mission is pretty simple – We solve problems by installing solutions. We thrive in a fast-paced and high driven environment always adapting to changing times. Our goal is to help homeowners find the perfect fit for their home and wallet. Jo...

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Full-time, on-site
DATE POSTED
April 22, 2025

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