Real Estate Virtual Assistant

As a Real Estate Virtual Assistant at Assistantly, you will manage CRMs, assist with documentation and workflows, prepare property listings, and provide administrative support like calendar management and appointment scheduling. Your role will also include supporting marketing efforts and ensuring effective communication with clients, agents, and vendors.

To be considered for the Real Estate Virtual Assistant position at Assistantly, candidates should have prior experience in a real estate setting, be familiar with relevant CRMs and U.S. real estate compliance practices, and possess excellent organizational and communication skills. A proactive and self-motivated work style is also essential.

In your role as a Real Estate Virtual Assistant at Assistantly, you will utilize a variety of tools including CRMs like Follow Up Boss and KW Command, productivity software from Google Workspace and Microsoft Office, and communication platforms like Zoom and Slack. You’ll also engage with marketing tools such as Canva and Mailchimp.

As a Real Estate Virtual Assistant at Assistantly, your schedule may vary based on client needs, typically aligning with U.S. business hours. You can choose between full-time or part-time positions, offering flexibility that matches your availability.

At Assistantly, we believe in the growth and development of our team. As a Real Estate Virtual Assistant, you will have access to professional development opportunities within the community, performance bonuses, and the chance to be part of a vibrant network that supports your career advancement.

When answering this question, highlight specific CRMs you've worked with and detail how you managed client and property records. Discuss any metrics that demonstrate your success, and showcase your understanding of the importance of accurate data entry in real estate.

Discuss your strategies for prioritization, such as using task management tools or creating daily to-do lists. Emphasize your ability to assess project urgency and importance, and how you keep lines of communication open with your team to adapt to changing priorities.

To answer this question, structure your response using the STAR method (Situation, Task, Action, Result). Detail the challenges you faced, the steps you took to solve them, and the positive impact your actions had on the project or team.

Emphasize your commitment to clear and timely communication through various channels. You can mention your experience using tools like Slack and Zoom and your approach to proactively sharing updates or concerns with clients and colleagues.

Demonstrate your knowledge about U.S. real estate regulations and workflows by mentioning specific processes you are familiar with. Use examples from your previous work experience to highlight your understanding of the importance of compliance and attention to detail.

Share concrete examples of how you've managed deadlines, focusing on your time management skills. Discuss techniques such as breaking large projects into smaller tasks, using calendars effectively, and maintaining open communication with your team.

Mention specific productivity tools that you rely on, such as Google Workspace, task management software, and CRMs. Explain how these tools enhance your efficiency and help you stay organized in a remote work setting.

When answering, describe a specific marketing project, your role in it, and the results achieved. Focus on your skills in social media content creation or email campaigns, and showcase how your contributions directly benefited the real estate team or client.

Express your thoughts on essential qualities like organization, attention to detail, and strong communication skills. Back up your claims with examples from your experience to illustrate how these traits have helped you succeed in past roles.

Discuss your proactive approach to professional development, including following industry news, participating in online communities, or taking relevant courses. Mention any resources you find particularly valuable for staying informed.