Job details

Administrative Assistant

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Overview

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living’s family of brands has openings for individuals looking for a career with outstanding benefits, including:

Paid holidays and PTO
Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
Benefits package also includes Health, Dental, Vision, and Life Insurance
Retirement Savings Plan / 401(k) employer match
Tuition reimbursement (U.S Based Communities)

*Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Qualifications

High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
Must successfully complete all Atria specified training programs.
State required training guidelines.
Able to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Able to work various schedules and shifts as needed.

Responsibilities

Performs the administrative and business office services tasks as assigned by the Community Business Director.

Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
Assists with direct phone coverage with receptionist staff.
Manages and orders community office supplies as needed.
May drive company vehicle from community to social and other various destinations (only if required by community).
Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.
May perform other duties as needed and/or assigned.

Salary Range

The wage range for this position is $18.00/hr - $20.70/hr, dependent on prior work history and experience

Average salary estimate

$40225 / YEARLY (est.)

min

max

$37440K

$43010K

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What You Should Know About Administrative Assistant, Atria Senior Living - Cary

Join Atria Senior Living as an Administrative Assistant in Cary, NC, where you will play a pivotal role in keeping our community running smoothly and supporting our fantastic residents and team members. Atria is dedicated to creating a thriving work environment, and as part of our team, you’ll enjoy a fantastic array of benefits, including paid holidays, competitive PTO, annual rewards, and a comprehensive benefits package that covers health, dental, vision, and life insurance. You'll be supported every step of the way, with opportunities for growth and development in your career. In this engaging position, you'll assist the Community Business Director with various responsibilities, from managing accounts receivable and payable to supporting payroll functions and human resources. Your keen organizational skills will help maintain resident data and assist in new hire orientations. Whether you’re handling invoices or ensuring the office is well-stocked, your contributions are essential to our community's success. We're looking for someone who thrives in a dynamic setting, can communicate effectively, and is ready to tackle a variety of administrative tasks. If you have a high school diploma or GED and some related experience, plus proficiency in Microsoft Office, we would love to meet you. Come explore how you can make a difference at Atria Senior Living!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Atria Senior Living - Cary

What are the main responsibilities of an Administrative Assistant at Atria Senior Living?

The primary responsibilities of an Administrative Assistant at Atria Senior Living include supporting the Community Business Director with accounts receivable and payable, managing resident data, assisting with payroll functions, and contributing to human resource tasks. You will also handle office supplies and may participate in sales efforts by scheduling tours, all while ensuring smooth daily operations.