Executive Assistant

As an Executive Assistant at Michael Kors, you’ll be at the heart of the action, providing support to our Senior Vice Presidents in Accessories and Footwear. Your main responsibilities will include managing their calendars, preparing agendas for meetings, taking notes, and monitoring follow-ups. Additionally, you will assist with new hire onboarding, maintain files and financial reports, and coordinate various office needs. Being proactive and detail-oriented is key in ensuring all tasks run smoothly, making your role vital to our operational success.

To be considered for the Executive Assistant role at Michael Kors, you’ll need a Bachelor’s Degree along with 0-2 years of administrative support experience. Demonstrating strong communication skills, a high level of professionalism, and the ability to maintain confidentiality is essential. The role also requires proficiency in Microsoft Office applications like Excel, PowerPoint, Outlook, and Word, as well as excellent organizational skills to handle multiple tasks in a fast-paced environment.

Essential skills for the Executive Assistant position at Michael Kors include strong verbal and written communication skills, problem-solving abilities, and a proactive mindset. You should be detail-oriented and have excellent organizational skills to manage various tasks efficiently. The ability to multi-task, prioritize, and adapt to a rapidly changing environment is crucial, as well as being tech-savvy with various software applications. These skills will ensure you can effectively support the senior leadership and contribute positively to the team.

A typical day for an Executive Assistant at Michael Kors can vary greatly! You might start by reviewing the SVPs’ calendars and scheduling meetings, followed by preparing materials for upcoming conferences or presentations. Throughout the day, you’ll assist with various tasks, including organizing office supplies, managing communications, and possibly coordinating a work-related lunch. Each day will involve engaging with team members, problem-solving unexpected challenges, and providing administrative support where it’s needed most!

The company culture at Michael Kors is vibrant, inclusive, and collaborative. As an Executive Assistant, you’ll be part of a team that values diversity and encourages both personal and professional growth. You’ll find that creativity thrives here, and your unique perspectives and contributions will be celebrated. The fast-paced environment not only offers exciting challenges but also allows you the opportunity to make a noticeable impact within the company.

In the role of Executive Assistant, it's crucial to prioritize tasks effectively. I usually start by assessing deadlines and the importance of each task. I maintain an organized to-do list and use digital tools for reminders. By communicating openly with my executives about their priorities, I can align my tasks with their needs, ensuring that I focus on what matters most.

Certainly! In my previous role, I faced a situation where there was a scheduling conflict for an important meeting. I swiftly proposed an alternative time, reached out to the participants for their availability, and coordinated seamlessly. It ensured that everyone could attend without any disruption, demonstrating my ability to problem-solve under time constraints.

I regularly use tools like Microsoft Outlook for calendar management and task tracking, along with project management software like Trello or Asana for organizing my projects. This helps me stay on top of my responsibilities and manage deadlines efficiently. The key is finding a system that works well for my workflow and allows for easy collaboration.

Handling confidential information with care is a priority for me. I ensure that sensitive documents are kept secure and only shared with authorized personnel. I adhere to company policies regarding confidentiality, and I always remain discreet when discussing sensitive topics or handling private correspondence.

I believe my background in providing administrative support, coupled with my love for fashion, makes me a great fit for the Executive Assistant position at Michael Kors. My organizational skills, attention to detail, and ability to thrive in fast-paced environments align perfectly with the demands of this role. I'm dedicated to supporting executives and contributing positively to the brand’s mission.

When preparing for a business meeting, I start by gathering all necessary materials, such as agendas and presentations. I ensure that all participants are informed and have access to relevant documents in advance. Additionally, I check the meeting setup to address any technical needs to ensure everything runs smoothly on the day of the meeting.

In a fast-paced work environment, I manage stress by remaining organized and maintaining clear prioritization of tasks. I also find it valuable to take short breaks to clear my mind and refocus. Using stress-management techniques like deep breathing can also help keep me calm during busy moments, allowing me to perform at my best.

In my previous roles, I have been actively involved in onboarding new employees. This included preparing onboarding schedules, assisting with the organization of training sessions, and ensuring that new hires had the necessary resources and supplies. I believe that a well-organized onboarding process sets the tone for a new employee's experience and helps them feel welcome and supported.

Managing calendars for multiple executives requires precision and foresight. I prioritize scheduling based on time sensitivity and the executives' workload. Regular communication with them allows me to stay informed of changes in priorities, which is essential for effective calendar management. My experience has taught me to anticipate scheduling conflicts and propose solutions proactively.

The most rewarding aspect of being an Executive Assistant is the ability to contribute significantly to the company’s success while supporting executives in achieving their goals. Being a crucial part of the team, facilitating communication, and helping ensure the smooth functioning of day-to-day operations allows me to see the impact of my contributions, which is incredibly fulfilling.