Project Coordinator, Energy Management

Job Description

JOB TITLE:  Project Coordinator, Energy Management

DEPARTMENT:  Public Works & Engineering

POSTING NUMBER:  106683

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 12-months

HOURS OF WORK:  35-hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of West Tower.

SALARY GRADE:  5

HIRING SALARY RANGE:  $88,458.00 - $99,516.00 per annum

MAXIMUM OF SALARY RANGE:  $110,573.00 per annum

JOB TYPE:  Management and Administration

POSTING DATE:  March 27, 2025

CLOSING DATE:  April 9, 2025

AREA OF RESPONSIBILITY:

Reporting to the Supervisor, Energy Management, the Project Coordinator is responsible for the coordination & implementation of Energy Management projects at City-owned facilities, ensuring assigned projects are completed on time, within budget, and to the standards required by legislation and the City.   

• Develop business case elements including budget costs, savings, funding and scheduling in collaboration with internal and external stakeholders
• Create requests for services including proposals or quotations for consultants
• Prepare contract documents and manage consultants as required
• Identify and continuously monitor project risks including costs, savings, funding and scheduling to ensure minimal impact to client programs
• Facilitate program information for the preparation of implementation plans, obtain relevant information from other departments or authorities having jurisdiction and write verification reports on business case elements at project closeout.
• Support project teams with the implementation or upgrade of building automation and control systems including commissioning of these systems
• Contribute to the overall development of the commissioning process for building automation and control to ensure best practices for energy conservation and operations
• Coordinate the work of service contractors as it relates to existing energy management systems (Lighting retrofits, Renewable Energy Projects (Solar PV, Geothermal Systems), State of Good Repair (SOGR) and other Energy Efficiency & GHG Reduction Projects related to Heating Ventilation & Air Conditioning (HVAC) for new and existing facilities.)
• Act as liaison between internal staff and external consultants/contractors on energy management/conservation & GHG Reduction initiatives including energy targets and provide improvement recommendations to the Energy Management Supervisor for: New and Existing Facilities, Renewable Energy Enhancements (Solar PV & Geothermal Systems etc.)
• Support the management and enhancement of the City’s portfolio of electric vehicle charging stations and Utility Data Management System (UDMS).

• Assisting in troubleshooting hardware and software systems that control facility systems including heating, ventilation, air conditioning and lighting
• Assist in upgrading and documenting building automation systems according to best practices
• Assist in coordinating with Digital Innovation and IT to ensure infrastructure is maintained to current standards
• Provide support to Building Design & Construction, and Operations Team in terms of upgrading existing BAS systems or installing new systems as part of New Construction/Expansion Projects.

• Submit schedules and budget estimates of project deliverables to Energy Management Supervisor for approval.
• Identify risks to minimize impacts on project schedules and budgets
• Track change orders and progress payments and ensure that all stakeholders are well informed of project progress.
• Maintain filing system per corporate standards for project plans, specifications, schedules, budget and correspondence.

• Collaborate with internal stakeholders to establish standard operating procedures as it relates to energy systems
• Assist in reviewing sequences of operation for building automation systems and recommend improvements as part of continuous improvement
• Further develop process for tracking energy end uses with sub-meters and analytics software to continuously improve our systems to improve energy efficiency and reduce GHG emissions.
• Coordinate on-site inspections including building automation and sub-metering reviews to ensure compliance with current standards
• Manage project site reports, status updates, meeting minutes, schedule and budget

• • • • Benchmarking, tracking, and determining energy usage/consumption for all City owned and managed facilities
      • Reviews for quality assurance and business continuity as well as response to queries to meet external and internal energy and GHG reporting requirements

                      7. Support the coordination of energy and greenhouse gas emissions reports as required by Federal/Provincial/Municipal/Other regulations. Assist in the development of automated systems to report corporate key performance indicators (KPIs). 

SELECTION CRITERIA:

EDUCATION:

• Post secondary degree in Engineering or equivalent experience in Energy management.
• Designations/Certifications such as Professional Engineer (P. Eng.), Certified Energy Manager (CEM), PMP, or LEED, AP, BD, + C considered an asset.

EXPERIENCE:

• A minimum of 5 years' experience in Energy Management
• Municipal experience considered an asset
• Experience with Electric Vehicle charging stations is an asset

OTHER SKILLS AND ASSETS:

• In depth knowledge and experience of Building HVAC Systems such as Heating/Cooling/Dehumidification, Chillers, Refrigeration, Water systems, Building Envelope, Lighting Retrofits, and Renewable Energy Systems (Solar PV, Geothermal Systems, etc.)
• Proficiency with software and hardware systems for building automation and control as well as HVAC data analytics.
• Experience with renewable Energy Systems such as Solar PV, Geothermal Systems, etc.
• Project management experience, with proven ability to create and interpret business cases and financial proposals as well as identify project risks
• Collaborative approach to managing projects to achieve consensus with various stakeholders
• Highly skilled in measurement & verification to validate project savings, CMVP designation is an asset
• Experience in benchmarking building energy, GHG and water performance. (e.g. RETScreen, EnergyStar Portfolio Manager)
• Proficiency with data visualization software and reporting systems.
• Effective written and oral communication skills for presentations, technical reports, and other written documents
• Strong knowledge of Microsoft Word, Excel and Utility Data Management Tracking Software
• A valid Ontario Driver’s License Class “G” and the use of a personal vehicle to travel to various City of Brampton sites.
• Must be flexible to work variable hours

**Various tests and/or exams may be administered as part of the selection criteria.

#LI-Hybrid

Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online quoting reference #106683 by April 9, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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