Lead Expense Management Analyst - job 1 of 2

As a Lead Expense Management Analyst, you'll be entrusted with several vital responsibilities. These include verifying Investment Manager invoices, ensuring accurate invoice processing, and approving payments for investment-related services. You will also work on reconciling fee accruals and managing cash sweeps, ensuring our financial records accurately reflect all transactions. Your efforts will play a crucial role in maintaining the integrity of the New York City Retirement System's financial operations.

To qualify for the Lead Expense Management Analyst position at the Office of the New York City Comptroller, you must be a current employee holding a permanent position as an Investment Analyst. Candidates should have a bachelor’s degree supplemented by at least 24 semester credits in fields like accounting, finance, or economics, alongside one year of satisfaction in relevant investment activities. Advanced qualification levels require additional experience within investment sectors.

In the role of Lead Expense Management Analyst at the Office of the New York City Comptroller, you play a pivotal part in supporting BAM's objectives by ensuring payments are made accurately and on time, which directly affects the performance of the retirement systems. By verifying invoices and preparing metrics on financial operations, you provide essential insights that influence decision-making and budget planning.

Success as a Lead Expense Management Analyst requires strong analytical skills and attention to detail since you’ll be reconciling invoices and managing financial records. Excellent communication skills are also important for collaborating with team members and external service providers. A solid understanding of financial accounting principles will enable you to ensure accuracy in all transactions related to the New York City Retirement System.

The Office of the New York City Comptroller is committed to professional development, and as a Lead Expense Management Analyst, you'll have access to several training opportunities. This can include training sessions on financial systems, workshops on leadership, and mentorship programs to further enhance your skills. Your role will also involve training new team members, allowing you to develop your own guidance and leadership capacities.

In answering this question, highlight your relevant experience in financial analysis, investment activities, and any previous roles where you managed similar responsibilities. Be specific about your familiarity with invoicing processes, payment systems, and collaboration with service providers, illustrating how these experiences prepare you for the responsibilities of the position.

When responding, emphasize your analytical skills and methods of cross-referencing data to identify and resolve discrepancies. Discuss your systematic approach to problem-solving and how you involve relevant stakeholders in the process. Provide examples that demonstrate your attention to detail and the steps you take to ensure accurate financial reporting.

In answering this, focus on a specific instance where you identified a bottleneck or inefficiency in a financial process and explain how you addressed it. Detail the steps taken and their outcomes, particularly the impact on payment accuracy, efficiency, or overall team performance. This showcases your proactive approach and ability to drive positive change.

Here, it's important to illustrate your ability to prioritize tasks effectively. Discuss specific techniques like creating detailed to-do lists, setting deadlines for projects, and utilizing tools for tracking progress. Provide examples that illustrate your capability to handle multiple responsibilities while maintaining high-quality work.

Demonstrating your understanding of compliance, discuss how you stay updated on relevant financial regulations and guidelines. Explain your process for implementing these regulations in your work, potentially by conducting periodic reviews of transactions and collaborating with compliance teams to ensure adherence to all required standards.

When answering, mention any specific financial software or tools you have experience with, such as investment management systems, accounting software, or invoicing platforms. Discuss how you've used these tools to enhance your workflow or manage financial processes effectively, underscoring your technical proficiency.

Discuss specific instances where you worked with a team to accomplish a financial goal, detailing your role within the team. Highlight your communication strategies, how you resolved conflicts, and the importance of teamwork in achieving financial objectives, emphasizing your collaborative skills.

In your response, outline your analytical techniques for assessing investment performance, such as data gathering, benchmarking, and performance metrics analysis. Providing real-world examples can help illustrate your approach and show your understanding of key performance indicators relevant to the investment sector.

When answering this question, present a structured methodology for training that incorporates both theoretical knowledge and practical application. Detail how you would explain invoice verification processes, familiarization with software systems, and mentorship aspects to provide comprehensive support to new team members.

Expressing your motivation, highlight your passion for financial processes and the role they play in an organization’s overall success. Discuss your desire to contribute to the financial health of the New York City Retirement System and how your skills can ensure accurate management of its investment portfolio.