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PMO Specialist

Companial is looking for a Project Management Office (PMO) Specialist to join the project management office (PMO) team in Vilnius or Kaunas. As a PMO Specialist, your job will be to ensure efficient coordination and completion of administrative project management tasks. 

If you like cross-culture organization, cutting-edge technologies, new challenges, and desire to make IT a better place, you are the person we are looking for!


What are you going to do:
  • Support PMO functions with a focus on administrative tasks and operational efficiency
  • Ensure the timely and accurate update of data in project management software (e.g., Teamwork, Microsoft Dynamics NAV, SharePoint)
  • Maintain and improve project documentation by updating manuals, tracking project statuses, and providing necessary project support
  • Monitor and enforce PMO processes and procedures, ensuring compliance across all projects
  • Act as a key communication bridge, escalating issues to the relevant stakeholders promptly
  • Assist Project Managers in preparing timesheets and reports, gathering required data/files, and supporting resource management activities within internal tools


What we expect from you:
  • A proactive team player with a growth mindset and a willingness to learn
  • Personal and professional values match Companial values (Care, Own, Create, Enjoy)
  • Proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook); experience with project management tools is a plus
  • Basic knowledge of ERP systems (preferred but not required)
  • Strong attention to details, ensuring accuracy, completeness, and timeliness in your work
  • Strong organizational abilities, capable of adapting to changing priorities in a fast-paced environment
  • Good communication skills, both verbal and written, with the ability to engage effectively with stakeholders
  • Fluency in English (both spoken and written)


What we offer:
  • A highly skilled international team working with the leading Microsoft based technologies
  • Possibility to grow to Jr. Project Manager over time, gaining hands-on experience in project coordination, stakeholder management, and PM methodologies
  • Training and development opportunities
  • An informal and social working environment in a fast-growing international IT organization
  • Additional vacation days
  • Flex benefits bonus focused on health and wellbeing
  • Health insurance (after probation period)
  • Life and risk insurance
  • Annual company events, team buildings
  • Workout classes (Pilates, volleyball)
  • Flexible working hours
  • Remote work opportunities
  • Monthly salary range from 1400 – 2300 EUR gross (salary offer depends on candidate‘s professional experience, knowledge and competencies)


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Average salary estimate

$22200 / YEARLY (est.)
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$16800K
$27600K

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What You Should Know About PMO Specialist, Companial

Companial is on the lookout for a dynamic PMO Specialist to join our vibrant team in Vilnius or Kaunas! As a PMO Specialist, you'll be at the heart of our Project Management Office, ensuring that all administrative project management tasks are completed efficiently and effectively. If you're excited about cross-cultural teamwork, leveraging cutting-edge technologies, and embracing new challenges, this role is perfect for you! Your day-to-day will include supporting PMO functions focused on enhancing operational efficiency, maintaining project documentation, and ensuring data accuracy within our project management software like Teamwork and Microsoft Dynamics NAV. You'll act as a vital communication link, promptly escalating issues to relevant stakeholders and assisting Project Managers in preparing essential reports and timesheets. We're looking for a proactive team player who shares our values of Care, Own, Create, and Enjoy. You’ll need to be detail-oriented with a knack for organization, adapt easily in a fast-paced environment, and possess strong communication skills to engage effectively with our team and stakeholders. Join us and enjoy not just a challenge, but also benefits like flexible working hours, training opportunities, and additional vacation days. So, if this sounds like you, read on and help us make IT a better place!

Frequently Asked Questions (FAQs) for PMO Specialist Role at Companial
What are the main responsibilities of a PMO Specialist at Companial?

As a PMO Specialist at Companial, you will primarily focus on supporting the PMO functions by ensuring operational efficiency and coordinating administrative tasks. You'll update project management software, maintain project documentation, monitor compliance with PMO processes, and act as a communication bridge between stakeholders. This position is essential for maintaining organization across all projects and providing the necessary support to Project Managers.

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What qualifications do I need to become a PMO Specialist at Companial?

To qualify for the PMO Specialist role at Companial, candidates should demonstrate proficiency in Microsoft applications such as Word, Excel, PowerPoint, and Outlook. Experience with project management tools is a benefit, as is a basic knowledge of ERP systems. Strong attention to detail, organizational skills, and effective communication abilities are essential, along with a proactive and collaborative mindset.

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How does the PMO team at Companial contribute to project success?

The PMO team at Companial plays a crucial role in ensuring project success by maintaining efficient processes, updating and managing project documentation, and providing essential project support. By enforcing compliance with PMO procedures and facilitating effective communication between stakeholders, our PMO Specialist helps keep projects on track and aligned with organizational goals.

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What kind of professional development opportunities are available for a PMO Specialist at Companial?

Companial is committed to the growth of its employees. As a PMO Specialist, you have the opportunity to transition to a Jr. Project Manager role over time. Additionally, we offer training and development opportunities to enhance your skills in project coordination, stakeholder management, and PM methodologies, all in a supportive and informal work environment.

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What is the salary range for a PMO Specialist at Companial?

The salary for a PMO Specialist at Companial ranges from 1400 to 2300 EUR gross, depending on your professional experience, knowledge, and competencies. This competitive compensation package reflects our commitment to attracting talented professionals and providing growth opportunities within our dynamic team.

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Common Interview Questions for PMO Specialist
Can you describe your experience with project management software?

When answering this question, share specific software you’ve used, like Teamwork or Microsoft Dynamics NAV, and discuss your role with it. Mention how you’ve utilized these tools to track progress and manage documentation, highlighting specific achievements or improvements you made during your experience.

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How do you ensure accuracy and attention to detail in your work?

In your response, describe your organizational techniques, such as using checklists or project management tools to track tasks. Share an example when your attention to detail positively impacted a project’s outcome, emphasizing your proactive approach to maintaining quality.

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What strategies would you use to manage changing priorities in a fast-paced environment?

Discuss your adaptability and your methods for prioritizing tasks. You can mention specific tools or techniques, such as Agile methodologies or time management principles, that have helped you stay on top of evolving project needs while maintaining high quality in your work.

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How would you handle a situation where a project is falling behind schedule?

Emphasize your problem-solving skills and ability to communicate effectively with the team. You might explain how you would assess the project issues, collaborate with stakeholders to realign resources or timelines, and implement adjustments to ensure successful project completion.

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Can you provide an example of effective communication within a team?

Share a specific example where you facilitated communication among team members or stakeholders to resolve an issue or improve a project outcome. Highlight your ability to listen actively and ensure everyone is on the same page, as well as any tools you used to facilitate this communication.

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What experience do you have with maintaining project documentation?

Detail your experience in creating, updating, and managing project documentation. Discuss the importance of accurate documentation in tracking project progress and ensuring compliance with processes, and provide examples of how your documentation efforts have contributed to project success.

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How do you support project managers in your role?

Describe specific tasks you handle for Project Managers, such as preparing reports, managing timesheets, or coordinating team communications. Emphasize your proactive approach to anticipating their needs and ensuring they have the required data and support to lead the project effectively.

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Why do you want to work as a PMO Specialist at Companial?

Reflect on how Companial’s values align with your personal and professional goals, and express your enthusiasm for working in a cross-cultural environment. Discuss what drew you to the company and the opportunities for growth you see in this role.

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Describe how you would approach training and development in your new role.

Outline your commitment to continuous learning and specific areas you would like to develop as a PMO Specialist. Mention how you plan to leverage any training opportunities provided by Companial to enhance your skills in project coordination and management methodologies.

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What role does stakeholder engagement play in project management?

Discuss the importance of engaging with stakeholders throughout the project lifecycle. Highlight your strategies for keeping stakeholders informed and involved, and how effective engagement can lead to better project outcomes by ensuring all perspectives are valued and considered.

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