Records Clerk

As a Records Clerk at Crowell & Moring LLP, your key responsibilities will include creating and managing client files, ensuring accurate documentation and retrieval of records, preparing files for off-site storage, and conducting periodic audits of the records center. You will also be tasked with delivering and picking up client files within the firm. Maintaining organization within a fast-paced environment while providing quality customer service is paramount in this role.

To become a Records Clerk at Crowell & Moring LLP, you need to have a High School Diploma or GED. Additionally, at least one year of office experience that includes data entry, filing or similar duties is required. Strong organizational skills, the ability to follow written and oral instructions, and basic computer skills are essential for success in this role.

At Crowell & Moring LLP, we understand that teamwork is crucial for efficient operations. As a Records Clerk, you will be actively involved in collaboration with other clerks and staff. We encourage an environment where everyone supports each other, shares responsibilities, and completes projects collectively, fostering a vibrant culture of cooperation and communication.

Working at Crowell & Moring LLP means stepping into a dynamic and friendly work environment. As a Records Clerk, you will find a positive culture that values hard work and dedication, while providing opportunities for personal growth and community service involvement. Our firm promotes a balance between professional success and personal fulfillment.

The salary range for a Records Clerk at Crowell & Moring LLP varies from $39,000 to $51,030, depending on factors like location, skills, experience, and education. Additional compensation may also include a discretionary bonus, ensuring that our commitment to fair and equitable compensation is upheld.

In handling sensitive records, I ensure that I only share confidential information with authorized personnel. I follow all established protocols for storage and disposal, and I am meticulous about keeping physical and digital records secure. I understand the critical importance of confidentiality in a legal setting.

When managing multiple file requests, I assess the urgency and importance of each task. I create a prioritized list and tackle the most critical requests first while ensuring that no detail is overlooked. Effective communication with colleagues also helps streamline processes.

I have experience with various data entry and record management systems, focusing on accuracy and efficiency. I understand the importance of entering information in a timely manner and am well-equipped to navigate databases to retrieve and input records as needed.

In the event of conflicting instructions, I would first clarify the directives by reaching out to the individuals involved. I believe in open communication to resolve misunderstandings and ensuring that I am aligning my work with the firm’s policies and procedures.

My motivation comes from the satisfaction of knowing that I am supporting my team and contributing to the overall success of the firm. I take pride in maintaining order and accuracy in records management, and I appreciate the collaborative environment that motivates me to perform at my best.

I once faced a significant challenge when an entire filing system was accidentally disorganized. To resolve it, I took the initiative to create a detailed plan for re-organizing the files systematically. I involved my colleagues in this task and communicated clearly about our progress, which turned a difficult situation into a successful team effort.

I have worked with various records management software tools, including document management systems for filing and retrieving files electronically. Familiarity with database management and basic office software like Microsoft Office Suite has also enhanced my efficiency in recordkeeping.

To ensure accuracy in my data entry tasks, I double-check the information as I input it, cross-reference with original documents when possible, and practice attention to detail. Utilizing checklists also helps to maintain accuracy in my workflow.

When transporting confidential documents, I ensure that I use secure and sealed containers or locked bags. I familiarize myself with the protocols for transporting sensitive information within the firm and always aim to minimize exposure to unauthorized personnel.

My approach to managing physical and digital filing systems involves keeping both organized and easily accessible. In physical filing, I use a logical categorization system, while in digital filing, I maintain a structured, user-friendly layout. I regularly audit both systems to ensure they remain efficient.