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Real Estate Transaction Virtual Assistant

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IS THIS YOU?

You’re the kind of person who thrives on structure, organization, and getting things done right the first time. Managing multiple real estate transactions, keeping everything compliant, and ensuring deadlines are met—it’s where you shine.

Details don’t scare you; they energize you. Whether it’s reviewing contracts, preparing amendments, or coordinating with agents and clients, you take pride in being the steady hand that ensures every transaction runs smoothly from start to finish.

Technology? You’re a pro. Platforms like DocuSign, ZipForm, and MLS aren’t just tools; they’re part of your workflow, helping you streamline processes and save time.

You’re not just about checking off tasks—you’re about improving how things are done. You notice inefficiencies and find ways to fix them, helping the team work smarter, not harder.

Winning is fun. For you, success means accurate, compliant transactions completed on time and a reputation for reliability and professionalism.

If you’re not coordinating a transaction, you’re reviewing processes, training on new tools, or staying ahead of compliance updates.

You’ve probably faced these challenges along the way:

Working with incomplete or disorganized transaction files that slow down the process.
Managing tight deadlines and overlapping transactions without clear workflows.
Juggling communication between agents, clients, and vendors while keeping everyone aligned.
Encountering environments where your detail-oriented mindset wasn’t fully appreciated.

If you’re nodding along, thinking, “This sounds exactly like me!” – we want to hear from you.

HOW YOU WIN

Here’s where we need you to excel in the first 30 days:

Accurately draft at least five key documents with zero errors.
Use Dotloop, DocuSign, ZipForm, and MLS to successfully assist in setting 2 listings live.
Use Dotloop, DocuSign, ZipForm, and MLS to successfully assist in 2 buyers under contract.

Qualifications

12+ months working remote
1+ year professional experience in US real estate transaction coordination

WHAT WE OFFER YOU

Freedom to Innovate: We're all about improving processes and trying new approaches. You'll have the autonomy to streamline our document management systems and implement ideas that make our operations more efficient.
Cutting-Edge Tools: Access to top document management platforms, productivity software, and organizational tools. If it helps you work smarter and faster, we’ll make sure you have it.
Fully Remote Forever: Work from wherever you’re most productive—no commute, no dress code, just you and a focus on delivering great results.
Competitive Compensation: We value expertise and precision, offering a salary and bonus package that reflects your skills and contributions.
Make a Real Impact: Your efforts will directly enhance our team’s ability to operate smoothly, meet deadlines, and deliver exceptional client experiences.

About The Houston Properties Team

At the Houston Properties Team, we believe that your career is an investment both in the life you want to live and generating long-term wealth.

Our purpose is to empower our clients and teammates to make wise decisions. We are dedicated to delivering unmatched service and care, fostering meaningful connections, and driving innovation.

Our culture is grounded in five core values that guide everything we do. We are accountable, keeping our promises and acting with integrity. We show care by treating homes and careers as valuable investments, and we remain coachable, always welcoming feedback and striving for continuous improvement. Transparency is key to how we operate, prioritizing honesty and openness in all our interactions. Lastly, we believe in the power of knowledge, investing in education to be trusted advisors for our clients.

We are the #1 boutique real estate team in Houston with $2+ billion in sales, 500+ awards, and 900+ 5-star Google reviews.

YOUR NEXT STEP

Answer these questions in the provided form.

1. Tool Proficiency:

Question: Which transaction management tools (e.g., DocuSign, ZipForm, DotLoop) have you used? What’s your favorite and what don’t you like about it?

2. Problem-Solving Scenario:

Question: Describe a time when you had to handle an unfamiliar task. What steps did you take, and what was the outcome?

3. Feedback and Growth:

Question: Think of a time when you received constructive feedback that changed how you approached your work. What was the feedback and what did you do as a result?

WHAT HAPPENS NEXT

After filling out the application form:

Initial application screening
Virtual interview

By default, this is a One-Way Video Interview (you can record and edit your answers); or
you can schedule a Zoom call with us (you talk to a person).

Manager interview

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Real Estate Transaction Virtual Assistant, Houston Properties Team

Are you a Real Estate Transaction Virtual Assistant ready to take the reins at The Houston Properties Team? In this role, you'll thrive in an environment where structure and organization lead to success. You'll be crucial in managing real estate transactions, ensuring every detail is dealt with efficiently and accurately. You have a knack for reviewing contracts, preparing amendments, and coordinating communications between agents and clients. Your tech-savvy nature ensures you effectively utilize platforms like DocuSign, ZipForm, and MLS to streamline processes and keep everything on track. You'll have the unique opportunity to identify inefficiencies, make improvements, and build better workflows. Our team is proud of its reputation for reliability, and you’ll play a central role in maintaining that standard. If you’re familiar with the challenges of working with disorganized transaction files or managing multiple deadlines, you’ll fit right in. In your first month, you'll showcase your skills by drafting accurate documents and assisting in crucial listings and contracts. We're looking for someone with at least a year of experience in remote roles and US real estate transaction coordination. Join us at The Houston Properties Team, where we invest in careers and drive innovation in real estate. With a fully remote work culture, competitive compensation, and the freedom to innovate, you'll make a real impact. If this sounds like the perfect role for you, we can’t wait to meet you!

Frequently Asked Questions (FAQs) for Real Estate Transaction Virtual Assistant Role at Houston Properties Team

What are the key responsibilities of a Real Estate Transaction Virtual Assistant at The Houston Properties Team?

As a Real Estate Transaction Virtual Assistant at The Houston Properties Team, your key responsibilities will include managing multiple real estate transactions, ensuring compliance with regulations, and meeting tight deadlines. You will assist in drafting documents, coordinating with agents and clients, and utilizing transaction management tools to streamline the process. Your attention to detail and problem-solving skills will help enhance workflows and lead to successful transactions.