Marketing and Events Project Manager (Fully Remote)

About the Company

We’re passionate about the English language, and we design software that helps writers and editors produce their very best work. Our flagship product, PerfectIt, is the leading proofreading software for independent editors, proposal managers, medical writers and publications teams. We recently launched Draftsmith, an AI app that helps language professionals to sharpen writing.

We’re a growing, profitable company; and we've been working 100% remote since before it was cool!

About the Role

We’re on the hunt for a highly organised and detail-orientated Marketing and Events Project Manager to join our Marketing and New Business Development team. Reporting to the Head of Marketing and New Business Development, this role is crucial in managing the logistics and administration of marketing and new business development initiatives and events.

The Marketing and Events Project Manager will focus on ensuring the seamless execution of marketing campaigns, events, and other content distribution, and ensure that our industry association partnerships are maintained. They will also support cross-functional objectives, such as sales enablement and customer engagement.

About You

You’ll be an experienced project manager / events coordinator who is proactive, highly organized, and possesses strong communication and technical skills.

You’ll be able to work to deadlines in a fast-paced environment and balance multiple responsibilities effectively. You’ll have excellent attention to detail and complete all deliverables to a high standard.

The ideal candidate will have experience working in a tech/SaaS environment. We have strong ties to editing and writing associations, including medical, technical and proposal writers. So, any experience in those fields is a bonus.

Most importantly, we’re looking for enthusiasm and, because we’re a small team, the versatility to help with other tasks wherever needed.

Reporting Structure

This position reports directly to the Head of Marketing and Business Development and collaborates closely with the Content Marketing Manager.

The Marketing and Events Project Manager is responsible for coordinating efforts across the Marketing team and ensuring that all members, including senior staff, meet their deadlines and deliverables. This involves effective upward management, clear communication, and proactive leadership to keep projects on track.

The role also supports cross-functional efforts by liaising with sales, support, and customer success teams to ensure consistent messaging and seamless execution of shared initiatives.

Responsibilities

• Plan and execute the annual program of conference exhibitions and sponsorships, webinars, mailshots, and product launch events, ensuring events run smoothly and effectively.
• Oversee submission deadlines and lead communication with event organizers, including session proposals, speaker bios, session descriptions, event materials, and multimedia content.
• Clearly communicate marketing activity, deadlines, and results to the rest of the Marketing team and other internal stakeholders, and ensure all team members, including senior staff, meet deadlines and all planned marketing activities are completed to a high standard.
• Facilitate meetings to address challenges, maintain momentum, and ensure clear accountability within the team.
• Oversee the distribution of marketing content across digital channels, ensuring proper formatting, scheduling, and platform compatibility. 
• Coordinate multimedia content creation, such as demo videos and presentations, in collaboration with the Head of Marketing and the Content Marketing Manager.
• Schedule and monitor social media posts across platforms like LinkedIn, Facebook, Bluesky, Instagram, YouTube, X (formerly Twitter), and industry-specific forums.
• Encourage a culture of proactive time management and ownership within the Marketing team.
• Maintain excellent working relationships with the Marketing team and other colleagues.
• Ensure effective promotion of our affinity discount scheme to all our partners.
• Identify new associations and conferences that align with our marketing goals.
• Support wider company administration and projects as required, providing coordination and leadership where necessary.

Essential

• A strong belief in our company values of enthusiasm, empathy, listening, accepting, trust, and quality. 
• Excellent written and verbal communication skills.
• Minimum of four years’ experience in marketing project management and event coordination, ideally within the tech or SaaS industry.
• Exceptional organisational and time management skills, with a proven ability to manage multiple projects simultaneously.
• Experience in collaborating with cross-functional teams, including sales, content marketing, and customer success.
• Experience in coordinating and leading events and exhibition stands.
• Strong management qualities, with the ability to motivate and influence others, including senior staff.
• Attention to detail, with a focus on quality and results.
• Adaptability, a strong work ethic, and a willingness to learn new skills.
• Bachelor’s degree in English, marketing, business, or a related field.

Nice to Have

• Experience in the software or technology industry, particularly in professional writing and editing tools.
• Experience working with professional writers and editors.
• Experience of marketing automation software, such as HubSpot or Klaviyo.
• Familiarity with SaaS marketing best practices.

An Accepting and Diverse Workplace

Intelligent Editing is committed to being an inclusive, equal opportunity employer. We aim to create a workplace that celebrates diversity. We are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, gender identity/expression or reassignment, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, or disability. Our users are keepers of the written word, and we stand with those working to shine a light on all forms of exclusion and inequality. #BlackLivesMatter #TransLivesMatter.

Summary of Highlights:

• Work from anywhere in the UK (we work 100% remote).
• Flexible working hours (as long as you are available for meetings as required).
• 30 days annual leave plus bank holidays (and extra days off to celebrate 10-year work anniversaries!).
• Private healthcare and life insurance.
• Annual £500 equipment allowance.
• Annual £500 personal development allowance.
• Annual £250 contribution towards a gym membership.
• Charity donation matching.
• In-person company away day as well as virtual gatherings.

Deadline for applications: 27 January 2025.

We grade applications based on the quality of writing in your application form, so please answer all questions in full.