Office Facilities and Events Coordinator

The Office Facilities and Events Coordinator at Lessen plays a pivotal role by overseeing daily office operations, assisting with employee onboarding, managing office supplies, and facilitating company events. You will also maintain relationships with vendors and the property manager to ensure a smooth working environment. Your responsibilities include ensuring that new employees have everything they need from day one, and promoting a positive office morale.

For the Office Facilities and Events Coordinator position at Lessen, a high school diploma or GED is required. Important skills include strong interpersonal and written communication, attention to detail, and the ability to work efficiently in a team. Physical stamina is necessary, as the job can involve being on your feet for extended periods and lifting items up to 20lbs.

The work environment at Lessen for the Office Facilities and Events Coordinator is fast-paced and dynamic, reflecting the vibrant startup culture. You’ll be surrounded by a supportive team that values collaboration and camaraderie, leading to a positive atmosphere. Your role will involve working closely with various departments to create enjoyable experiences for every team member and visitor.

The Office Facilities and Events Coordinator significantly contributes to team morale at Lessen by planning and executing events that celebrate employees and promote a strong company culture. By ensuring the office is inviting and fun, and by organizing regular team-building activities, you help create a workplace where everyone feels valued and motivated.

The salary for the Office Facilities and Events Coordinator at Lessen ranges from $23 to $26 an hour, reflecting the importance of this role in maintaining office operations and enhancing employee experiences. We believe in rewarding our team for their dedication and effort.

To ensure smooth office operations, I would implement an organized workflow for managing daily tasks, such as maintaining supply inventory and overseeing office maintenance requests. Establishing clear communication with team members and vendors would be essential to address any issues while fostering a proactive approach to upcoming events and new employee onboarding.

In my previous roles, I have planned various office events, ranging from holiday parties to team-building activities. My experience includes budgeting, selecting venues, coordinating logistics, and ensuring all details are attended to, which contributes to successful and enjoyable events. I believe that careful planning and communication are key components for impactful office events.

To prioritize tasks effectively, I utilize a combination of a to-do list and a digital calendar to track deadlines and commitments. I assess the urgency and impact of each task, focusing on broader organizational goals. This strategy allows me to remain organized and ensures that urgent needs are met without compromising overall efficiency.

Creating a welcoming environment for new employees involves thoughtful preparation before their start date, such as ensuring their workspace is set up with necessary equipment and personal touches. Onboarding efforts should include an office tour and introduction to team members, alongside organizing a small welcome event to foster connections right from the beginning.

In a previous position, we faced an unexpected vendor cancellation for an important event. I quickly reached out to alternative vendors, assessed their availability, and successfully secured a replacement venue in a matter of hours. This situation highlighted the importance of maintaining strong vendor relationships and having backup plans in place.

When faced with discrepancies in supply orders, I first verify the order details against receipts. I would then reach out to the vendor to discuss the issue, whether it’s for overages or shortages, ensuring that we receive the correct items or arrange for returns. Effective communication and prompt action are critical in resolving these matters.

To maintain cleanliness and organization in the office, I would establish regular clean-up schedules and encourage team members to keep shared spaces tidy. Additionally, I plan to implement a labeling system for supplies and establish designated areas for specific items to streamline organization, making it easier for everyone to find what they need.

To ensure that office supplies stay within budget, I would track spending closely, regularly reviewing order histories and forecasted needs. I’d also consider collective purchasing to reduce costs, and maintain open communication with the Workplace Manager for ongoing budget evaluations. This would allow for adjustments to be made as needed.

The Office Facilities and Events Coordinator plays a crucial role in crisis management by being a point of contact for team communication, ensuring that necessary protocols are followed. I would coordinate with relevant personnel to manage logistics and keep everyone informed, ensuring the safety and well-being of all team members during unforeseen events.

I am excited about the opportunity to work at Lessen because of the company’s commitment to fostering a collaborative and positive corporate culture. I admire Lessen’s innovative approach in the startup space, and I believe that my skills in facilities management and event coordination will contribute significantly to creating a supportive environment where employees can thrive.