Administrative Coordinator - Per Diem

As an Administrative Coordinator at MTF Biologics, you will be responsible for providing primary administrative support to the Manager of Corporate Programs & Planning. This includes coordinating meetings, assisting with the logistics for Professional Education events, handling confidential documents, and maintaining supplies and organization within the team. Your role is crucial to ensuring that administrative tasks are handled efficiently while supporting the overall mission of the organization.

To qualify for the Administrative Coordinator position at MTF Biologics, you should have at least an associate’s degree along with excellent organizational, communication, and interpersonal skills. You must be capable of maintaining confidentiality, possess strong grammar and drafting skills, and demonstrate the ability to work independently while managing multiple tasks in a fast-paced environment.

The hybrid work model for the Administrative Coordinator at MTF Biologics allows you to split your time between working remotely and being present in the Edison office. You need to be commutable to Edison, NJ, to attend meetings and assist in on-site events, while also having the flexibility to manage other tasks remotely. This model supports a balanced workflow and fosters team collaboration.

To enhance your application for the Administrative Coordinator role at MTF Biologics, emphasize your organizational and prioritization skills, your ability to communicate effectively, and your capability to handle confidential information with integrity. Highlight experience in administrative roles that demonstrates your ability to function in a collaborative team environment and manage multiple projects simultaneously.

MTF Biologics is a nonprofit organization committed to saving and healing lives, which is a strong commitment to social impact that many employees find motivating. As an Administrative Coordinator, you'll work in a supportive environment with a focus on teamwork and collaboration. Being part of a mission-driven organization allows you to contribute meaningfully and develop professionally while enjoying a competitive hourly wage.

In a busy role like the Administrative Coordinator at MTF Biologics, prioritizing tasks requires a clear understanding of deadlines and the importance of each task. I would begin by categorizing tasks based on urgency and impact, then create a schedule or to-do list to manage time effectively. Communicating with team members about priorities is also crucial to ensure alignment with the organization's goals.

Managing confidential information is vital in an administrative position, especially at MTF Biologics. In my previous roles, I always ensured that sensitive documents were securely stored, shared only with authorized personnel, and that I followed all organizational policies regarding the handling of confidential information. I understand the importance of discretion and integrity in these situations.

Effective communication involves clarity, active listening, and adaptability. I always tailor my communication style to suit the audience, whether it’s through emails, meetings, or informal discussions. I ensure to provide concise information, confirm understanding, and remain open to feedback which fosters a collaborative environment, particularly in a team-oriented setting like MTF Biologics.

In a previous role, I faced a situation where multiple deadlines coincided unexpectedly. I took a moment to assess each task's urgency and impact, then communicated with my team to delegate non-essential tasks. By staying organized and focused while working on high-priority items, I was able to meet all deadlines without compromising quality. This experience taught me the value of remaining calm and adaptable under pressure.

To provide excellent administrative support, it’s crucial to be proactive, detail-oriented, and understand the needs of the team. Anticipating the requirements, maintaining organization, and ensuring clear communication are vital. Building strong relationships with colleagues and understanding organizational goals also play a significant role in effectively supporting their needs.

I view constructive criticism as an opportunity for growth. When receiving feedback, I listen carefully to understand the perspective, ask clarifying questions if needed, and reflect on how I can implement the suggestions. It’s important to embrace feedback positively, as it helps improve my performance and contributes to the greater success of the team.

Important traits for an Administrative Coordinator at MTF Biologics include strong organizational skills, effective communication, adaptability, and a high level of integrity. Additionally, demonstrating empathy and understanding towards colleagues and clients, along with the ability to maintain confidentiality, are crucial in supporting the organization's mission and values.

To ensure all logistical details are accounted for during events, I create detailed checklists and timelines for each aspect of planning. This includes venue arrangements, supply procurement, catering, and communication with all stakeholders involved. I also conduct follow-ups to confirm that everything is on track, which allows for any necessary adjustments to be made in advance.

I utilize a combination of digital tools, such as task management applications, and traditional methods, like planners, to stay organized. I prioritize tasks daily and categorize them to avoid becoming overwhelmed. Regularly reviewing my to-do list and adjusting as necessary allows me to keep on top of tasks efficiently and ensures that I’m meeting all deadlines.

I am excited about the opportunity to work for MTF Biologics because I admire the organization's mission to save and heal lives. Being part of a team that honors donated gifts and contributes to improving patient outcomes is incredibly fulfilling. I believe my skills in organization, communication, and support align perfectly with the role of Administrative Coordinator, and I look forward to contributing to such a meaningful cause.