Talent Acquisition Coordinator

Description

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.

In support of Planned Parenthood of Central and Western New York (PPCWNY)’s mission, the Talent Acquisition Coordinator is primarily responsible for coordinating all recruitment and orientation activities.  The Talent Acquisition Coordinator will perform job functions in adherence to PPCWNY policies and procedures, as well as in compliance with governing local, state, and federal regulations 

Position Summary 

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment.?No matter what.  

In support of PPCWNY’s mission, the Talent Acquisition Coordinator is primarily responsible for coordinating all recruitment and orientation activities.  The Talent Acquisition Coordinator will perform job functions in adherence to PPCWNY policies and procedures, as well as in compliance with governing local, state, and federal regulations 

Essential Functions 

• Facilitates the recruitment and selection process under the direction of senior manager and department director.  These activities include: 

1. Reviews job descriptions and requisitions for completion and proper signatures; asks clarifying questions, as needed 
2. Posts openings, in accordance with PPCWNY policies and procedures, and collaborates with hiring managers to ensure postings reach a wide audience 
3. Reviews resumes and applications for qualifications 
4. Screens applicants to identify the most qualified candidates to send to hiring manager for review/interview 
5. Provides hiring team with tools for asking questions and documenting feedback; provides guidance on next steps when candidate is selected for hire 
6. Conducts background checks 
7. Reviews internal compensation structure to complete compensation review for candidate, in line with internal equity 
8. Negotiates the offer, utilizes templates to write the letters, sends new hire packet, and facilitates the onboarding process.  

• Utilizes recruiting strategies that are recognized as best practices (based on industry standards) and fully utilizes the applicant tracking system for recruiting activities (including documenting and reporting applicant workflow).  
• Regularly evaluates effectiveness of hiring tools and resources to suggest and promote improvements to increase streamlining and effectiveness. Researches industry standards and best practices to identify areas for improvement:

-Collaborates with Senior Human Resources Manager to implement these changes. Including, but not limited to: job descriptions, requisition forms, interview and phone screen guides, rating tools, E-mail communication templates, vacancy notices, and new hire packets 

• Collaborates with managers to continuously develop and implement varied applicant sourcing strategies to successfully recruit candidates to support our culture and values 
• Researches and attends events within the service area to promote vacancies and establish presence in the local communities 
• Maintains recruitment activity tracking databases, generates reports, and makes recommendations on how to increase efficiency.  
• Effectively communicates recruiting, sourcing, and hiring updates to HR colleagues, hiring managers, and key stakeholders. 
• Facilitates legally defensible interviewing and selection practices and helps communicate what those are to participants on various hiring teams

-Conducts interview trainings, in collaboration with the Senior HR Manager, to promote best practices and prepare internal leaders to conduct ethical and thorough interviews. 

• Ensures pre-employment requirements are met, including, but not limited to communicating, collecting, documenting, and tracking all health assessment and vaccination requirements, prior to hire 

-Conducts follow up with community occupational health partners to ensure timely submission of health records, and error corrections  

• Initiates and facilitates preliminary communications with onboarding clinicians and the credentialing department, to ensure credentials / licensures required for the role can be obtained. 
• Co-facilitates New Employee Orientation and coordinates new hire orientation meetings including, but not limited to, scheduling presenters, booking a meeting space, ensuring new hire packets are updated and available on day of orientation, and coordinating meals. 
• Displays a thorough understanding of collective bargaining agreement (CBA) and Employee Handbook in order to provide new hires with accurate benefit and PTO information, as well as advise employees and managers on the hiring process requirements, outlined by the union, employment laws, and/or by PPCWNY’s policies, and procedures. 
• Assist with daily HR operations, such as file maintenance, employment verifications, and triages HR requests. 
• Coordinates internal surveys to gather feedback on the new hire experience, and collaborates with key leaders to raise concerns and implement changes 
• Provides backup support to ensure timely receipt of licenses, certifications, and training documents from all licensed staff; track and obtain new documents upon expiration 

Other Accountability Activities 

• Participates in and attends meetings and seminars as requested. 
• Participates in developing department goals, objectives and systems. 
• Supports and participates in affiliate initiatives. 
• Performs other duties as assigned by HR department leadership. 

Requirements

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education—

• Associate’s degree in business administration, human resources, communications, or related field or an equivalent combination of experience and education 

Experience— 

• Minimum two (2) years of experience in hiring and interviewing, preferably in a human resources department, with one (1) year of experience recruiting for healthcare and/or in a social service environment.  
• Experience with Human Resource Information Systems (HRIS), including Applicant Tracking System (ATS) required; experience with Paylocity a plus. 

Knowledge, Skills, & Abilities

• Proficiency in Microsoft Word, Excel, PowerPoint required, intermediate skill level or above preferred. 
• Knowledgeable about confidentiality requirements and strictly adheres to them. 
• Ability to recognize transferable skills and how they may qualify an individual for a position. 
• Demonstrated ability to exercise sound judgment and decision-making capabilities. 
• Ability to communicate effectively, including ability to seek clarification, provide clarification, communicate next steps, and confirm plans were followed through to completion.  
• Ability to independently compose email communications, offer letters, and draft documents that are clear, concise, and follow business grammar/formatting standards. 
• Ability to establish and maintain strong relationships and work collaboratively with others at all levels in an organization. 
• Ability to manage multiple responsibilities and prioritize. 
• Strong organizational skills with high attention to detail required. 
• Skillful at navigating difficult conversations, while maintaining respectful composure and remaining solution focused. 

Physical Requirements 

• Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation.
• Must have reliable transportation and a valid NYS driver’s license not in jeopardy of being revoked  
• Must be able and willing to work a flexible schedule and be willing to travel to all agency locations, community sites and activities