Business Coordinator I - job 2 of 3

Agency

Department

A Glimpse of the Job

The Business Coordinator I will serve as a member of the “Accounting Pool” and will be responsible primarily for transaction processing within AABS.

Essential Duties/Tasks:

• Cash Management - Processes deposits (including Reduction to Expense and TAMU Foundation deposits) for departments served by AABS, ensuring appropriate handling, recordkeeping, and physically depositing in accordance with university guidelines.  Resolves discrepancies.

• Accounts Payable - Reviews items submitted for processing/creating non-PO invoices in AggieBuy.  Works with Accounting Team to ensure compliance with university guidelines.

• Account Reconciliations - Coordinates entry of documents into Laserfiche Repository, working the Quality Assurance folder, linking documents, unidentified, etc.  Reviews and loads missing documents. Verifies transactions and reconcile accounts.  Process corrections as identified in reconciliation process (DCRs and PCTs).  Deletes duplicate transactions in repository as necessary.

• Customer Service - Responds to inquiries from customers (primarily internal) concerning transaction processing.  Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and/or unusual problems.  Takes “ownership” of customer service responsibilities by following up and “closing the loop” on situations crossing desk.

• Accounts Receivable - Creates invoices/interdepartmental transfers for external and internal customers (iPayments).

• OMEGA Validation - Reviews transactions in the OMEGA system and verifies it again the documentation attached to ImageNow.

• Travel Requests and Expense Reports - Reviews Concur travel requests and travel expense reports as needed.

• Mentor/Backup for other Accounting Team members - Assists in training new employees/student workers as needed.  Participates in AABS department/team meetings and professional development courses as necessary

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Ability to interpret and explain state and TAMU regulations/rules, policies, and procedures to staff, customers, and vendors.

• Knowledge of TAMU fiscal and administrative procedures.

• Knowledge of Microsoft Office, particularly Excel, Word, and Outlook.

• Ability to use spreadsheet software to compile, compute, organize, and present data for use in reports and other tracking activities.

Knowledge, Skills, and Abilities

• Ability to multi-task and work cooperatively with others.

• Ability to manage and prioritize multiple assignments, work under pressure, and adjust to an ever-changing work environment.

• Ability to work independently and carry out a variety of critical and time sensitive projects without detailed instructions.

• Ability to interpret and explain regulations/rules, policies, and procedures to staff, customers, and vendors.

Other Requirements and Factors

• Work beyond a normal 40-hour work week may be required on occasion to meet deadlines.

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Export Control

• This position will require export-control authorization

Who we are

Academic Accounting & Business Services has the honor to provide finance and business services to several units on campus including (but not limited to) Office of the Provost, Office of the President, Division of Marketing & Communications, and the Higher Education Center at McAllen. We have over 45 departments within our service base, and utilize a specialized, pooled team approach to meet the expanding needs of these growing units. AABS reports up to the Associate Vice President & Deputy CFO with a customer service focus guiding everything that we do. We enjoy developing customer relationships and being innovative and strategic in everything we do. We are committed to supporting a positive and friendly working environment for all. To learn more about us please visit our website http://aabs.tamu.edu/

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance and Educational Release time  for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.