Accounting Operations Specialist

DEPARTMENT OVERVIEW:

The Accounting and Finance team plays a pivotal role in ensuring the accuracy, transparency, and integrity of all financial transactions of the club, Red Sox Foundation and FSG Real Estate Entities.  Responsibilities extend to payroll, treasury, tax and compliance, risk management, and MLB reporting requirements.  In addition, the department is dedicated to working with all business and department leaders on financial reporting and controls, setting strategies through budgeting and forecasting, analyzing key operating indicators and trends, and ensuring proper oversight of the club’s financial resources.

POSITION OVERVIEW:

The Accounting Operations Specialist will serve as a key member of the Finance team with a primary concentration on the accounts payable function (across multiple entities).  The Accounting Operations Specialist will also assist with purchasing reporting/analysis and month end close.   

• Accounts Payable:
• Responsible for the processing of all supplier/provider invoices pertaining to the Boston Red Sox and related entities  
• Maintain supplier/provider database/portal and perform periodic review to ensure accuracy.
• Assist in preparation and presentation of semi-monthly DPO/aging analysis.
• Implement and maintain supplier background check/vetting process.
• Review general ledger distribution of all supplier/provider invoices and ensure timely posting.
• Facilitate the resolution of disputed invoices throughout the organization.
• Assist with monthly close procedures, including monthly operating expense accruals and analysis.
• Responsible for proper recording, analysis and preparation of sales & use tax filings.
• Serve as key contributor in the 1099, 1042 and W2G monitoring and annual compliance reporting processes.
• Maintain payables process documentation and enforcement of policies/procedures.
• Serve as a backup to the supplier/provider payment cycle process.
• Respond quickly and accurately to all inquiries and provide the highest level of customer service.

• Other:
• Serve as a key contributor in system and process implementations as assigned.
• Assist with other AP related tasks and projects, including working with outside vendors.
• Participate on cross-functional projects and annual audits, as assigned by management.
• Support budget and forecast reviews by assisting with research and flux analysis.

• Bachelor’s degree in Accounting, Finance, Economics or Business Administration required.
• High proficiency in MS Office required (primarily in Excel, Word, Powerpoint and Visio).
• Exemplary attention to detail and demonstrates consistently high level of processing accuracy.
• Must possess strong verbal and written communication skills.
• Ability to work independently in a fast-paced environment with minimal oversight.
• Comfortable speaking and presenting to individuals at all levels of the organization.
• Experience with ERP systems, Esker AP platform and Concur highly desired.
• Proficiency in Spanish highly desired.
• 1-2 years of experience is preferred.