Accounts Payable Accountant

As an Accounts Payable Accountant at XYBIX SYSTEMS, you will handle several crucial tasks, including processing over 150 customer invoices weekly, coding invoices accurately, and performing three-way matches of purchase orders and receiving documents. Additionally, you'll be tasked with reconciling vendor statements, assisting in month-end closing activities, and maintaining vendor records, all while collaborating with internal teams to resolve inquiries efficiently.

To be considered for the Accounts Payable Accountant role at XYBIX SYSTEMS, candidates should possess a minimum of five years’ experience in the field. Proficiency in MS Office Suite is essential along with experience in ERP-level accounting software. Strong attention to detail, excellent communication skills, and the ability to work collaboratively in a team environment are also important qualifications.

XYBIX SYSTEMS provides a comprehensive benefits package for the Accounts Payable Accountant position, which includes paid time off, holiday pay, up to 100% paid employee health insurance for many plans, and additional options for dental and vision coverage. Moreover, employees can enjoy a 401K with company matching, long-term disability, life insurance, and performance bonuses.

No, the Accounts Payable Accountant position at XYBIX SYSTEMS is full-time and not designed for remote work. This means you’ll be working onsite in our Littleton, Colorado, facility, collaborating closely with your team and engaging in a lively and dynamic work environment.

To apply for the Accounts Payable Accountant position at XYBIX SYSTEMS, ensure you submit your application no later than April 18, 2025, at 11:59 PM. You'll want to include your resume and any other relevant documents that showcase your qualifications and experience in the field.

In responding to this question, detail your previous experience specifically related to invoice processing. Highlight the number of invoices you handled, any software you used, and how you ensured accuracy during your processing. Remember to incorporate how your role contributed to the overall efficiency of the finance department.

Talk about the methods you employ to conduct three-way matching, emphasizing the importance of attention to detail. You might include steps you take to double-check figures, your ability to spot discrepancies early, and collaboration with colleagues to reconcile issues.

Discuss the specific ERP systems you have experience with, focusing on functionalities that are relevant to accounts payable tasks. Highlight how these experiences have improved your efficiency or accuracy in processing accounting tasks.

Describe your approach to communication and problem-solving when dealing with vendors. Share any specific instances where you successfully resolved discrepancies and how that enhanced vendor relationships which is essential for an Accounts Payable Accountant at XYBIX SYSTEMS.

Discuss your organizational skills and any technologies or processes you utilize to streamline invoice processing. Detail how you prioritize tasks, including maintaining an efficient workflow amidst a high volume of work, and how you maintain quality control.

Convey your experience with month-end closing and your methods to meet tight deadlines. You could discuss specific tools or techniques you utilize to stay organized and ensure all accounts payable tasks are completed on time.

Explain the importance of maintaining comprehensive and accurate vendor records. Discuss how you manage electronic files and what systems you have in place to ensure that information remains current and accessible for all team members.

Answer by outlining your method for task prioritization during busy periods. Share specific criteria you may use to assess which invoices or tasks need immediate attention and how you prevent backlogs in your workflow.

Discuss how effective communication is paramount in an accounts payable role, emphasizing that it not only helps in resolving issues promptly but also enhances relationships with vendors. Illustrate this by providing an example of how strong communication benefited your previous role.

Detail a specific improvement you proposed, its implementation, and the resulting benefits. This demonstrates your proactive nature and ability to contribute positively to the accounts payable function, aligning with XYBIX SYSTEMS' goal of enhancing efficiency.