Cashier Part Time

I.          Position Function: 

1) To process all deposits, prepare receipts, and post all patient, third party and general ledger payments presented at the office via mail, direct deposit, EDI (electronic deposit invoices from third party payors) or in person. 

2) To perform data entry of charges and diagnosis codes as assigned.

3) To perform data entry of Third Party Insurance denial/remit codes if this process is implemented.

Responsibilities will include preparing the daily deposits to be sent to the bank, processing paper and electronic remittance advices, calculating and posting allowances , processing general ledger postings, processing patient payments, preparing patient refund vouchers, data entry of cash, charges, diagnosis codes and denial/remit codes, customer service, processing petty cash transactions, ordering and selling coin, accepting and releasing patient valuables.

II.         Job Relationships: 

III.        Authority: 

The employees have the authority to accept payments and receipt same, prepare the daily deposit for the bank, prepare patient refund vouchers, release patient valuables, payout petty cash, order coin from the bank and sell coin to the Cafeteria and Gift Shop staff.

IV.        A. Responsibilities/Essential Functions:        

1.) "Provides superior customer service to internal and external clients, customers,

and patients as referenced in the Service Excellence Standards."

Is responsible for preparing daily deposit for bank, daily batch processing reconciliation, and cash receipt journal processing and reconciliation.

Is responsible for processing miscellaneous window deposits.  i. e. Brighton Marine, SEH Funds, Gift Shop, Cafeteria Deposit, Parking, Copay Collections etc.

Is responsible for Direct Deposit Mail, Data Mailer and General Ledger deposit processing, data entry and reconciliation.  This includes calculating allowances and posting same on all remittance advices and EOB's.

Is responsible for Medicaid, Blue Cross, Medicare, Harvard Pilgrim, Tufts EDI and manual posting processes as assigned.

Is responsible for processing all EFT cash rejections.

Is responsible for verifying Commercial Insurance payments to insure the correct insurance mnemonic is in the system database.  If the payment should be posted to a Managed Care plan, the Cashier is responsible for adding the correct insurance plan prior to posting the payment.

Is responsible for adding insurance plans to accounts, whenever missing, in order to post payment activity.

Is responsible for data entry functions as assigned.  Data entry functions include: Charges, Payments, Allowances, Third Party Payor Denial Codes and Diagnoses.  Compares data entered with source documents to reconcile to batch totals for cash and/or allowances.  Compares data entered with source documents to reconcile to number of accounts that charges and/or diagnoses needed to be posted to.

Is responsible for picking up charges whenever a department is not able to deliver them to our office.

Is responsible for balancing the Petty Cash, Cashier Drawer and Coin Supply daily.

Is responsible for researching unidentified cash for proper application or refund.

Is responsible for researching cash kick-outs.

Is responsible for processing credit card payments, refunds and transmitting electronic credit card batch settlement daily.

Is responsible for processing patient refunds.

Is responsible for patient valuables while in the possession of our office.

Is responsible for ordering the daily coin supply.

Is responsible for ordering the petty cash check.

Is responsible for working the Commercial Insurance Surcharge Payor Report monthly.

Is responsible for assisting with the training of new or less experienced personnel.

Is responsible for assisting the Lead Cashier Data Entry Coordinator and/or the Supervisor or Manager with additional tasks as assigned.

Operates standard office equipment, including PC, calculator, copy machine, typewriter and scan station.

 B. Responsibilities/Non-Essential Functions:

Photocopying

Scanning

Filing  

V.         Reporting Requirements: 

Reports to the office Lead employee as well as the office Supervisor.           

VI.        Accountability: 

 Accountable that all cash transactions through our office are handled accurately and timely.

Accountable that all remittances and EOB's are handled timely and accurately.

Accountable for balancing the cash funds: Cash, Coin and Petty Cash.

Accountable for all Petty Cash and Patient Valuable distributions.

Accountable that all charges, diagnosis and denial remit code data entry work, are processed accurately and timely.

Accountable for abiding by all relevant Medical Center policies and procedures.

Shall be accountable for maintaining the confidentiality and security of all patient related information and valuables.

VII.       Qualifications:

Minimum Education: 

High School Diploma or G.E.D                    

Minimum Experience: 

One year in related field.

One year Personal Computer experience with Windows applications.

One year data entry experience.

Ability to use a calculator.

Ability to use a basic excel spreadsheet is desired.

Minimum skills/abilities:

Must have good interpersonal and communication skills. 

Must have excellent analytical skills.

Must have the ability to us a calculator.

Must have PC with Windows application experience.

Must have good data entry skills.

Should have basic excel spreadsheet knowledge.

Must be able to multi-task.

Training: 

On the job.

 Special Qualifications:  Ability to sit in one area and keypunch for long periods of time

Equal Opportunity Employer/Disabled/Veterans