Office Coordinator, NYC - job 1 of 2
As the Office Coordinator in our fast-paced, dynamic New York City headquarters, you’ll focus on ensuring our day-to-day office needs are met, while creating a positive, welcoming, and inclusive experience for every person that walks through our doors.
You’ll provide hands-on support to foster our existing local and global communities, through celebrating moments that matter, enabling in-person team gatherings, collaborating with our cross-functional partners, and ensuring our office runs smoothly and intentionally.
In this role, you’ll:
Maintain and enhance day-to-day operations across the office, including ordering and managing inventory of snacks, drinks, and supplies, lunch provisioning, repairs and maintenance, guest registrations, mail and package distribution, answering general phone calls, keeping the office and conference rooms tidy and clean, and other various operations activities
Help coordinate in-office events and company meetings, onsite team meetings, client and employee visitors, in partnership with our Executive Assistants, business leaders, internal communications, and other stakeholders
Communicate regularly with our office community regarding ongoing activities, events, and updates so that they are up-to-date and aware
Liaise and build relationships with building staff regarding office operations, including repairs, maintenance, vendors, visitors, and others
Work cross-functionally with other teams, including Business Technology, Security, and Accounting, to ensure smooth office operations
Plan, communicate, and execute on internal social events, including set up, coordination with vendors, break down, etc.
Manage employee inquiries and requests via Jira management system
Manage tickets and requests from our subtenants through to our building management team
Support team community activities, including volunteering events, Employee Resource Group programs, and other company programming; promote and support virtual activities to engage our entire workforce community
Manage our NYC office budget in alignment with team goals and annual planning
We’re looking for candidates who have:
Previous experience in an EA or Office coordination/management role
A friendly and professional demeanor, taking pride in fostering a fun and exciting office environment
The ability to multi-task and be resourceful, coordinating several ongoing activities or projects across a week while also managing day-to-day operations
An eye for detail and organization, who can self-start projects as well as work with others on a well-rounded experience
Excellent verbal and written communication skills across various audiences, with a simple and clear approach, who is building their executive presence, alongside an interest in change management and documentation
The ability to be proactive, assertive, responsive, and to know when to bring in others instead of self-solving
Nice to have experience:
Prior experience utilizing Jira, GSuite, Workday, OpenPath, Prism/PassagePoint
This position is ineligible for visa sponsorship.
About Chainalysis
Blockchain technology is powering a growing wave of innovation. Businesses and governments around the world are using blockchains to make banking more efficient, connect with their customers, and investigate criminal cases. As adoption of blockchain technology grows, more and more organizations seek access to all this ecosystem has to offer. That’s where Chainalysis comes in. We provide complete knowledge of what’s happening on blockchains through our data, services, and solutions. With Chainalysis, organizations can navigate blockchains safely and with confidence.
You belong here.
At Chainalysis, we believe that diversity of experience and thought makes us stronger. With both customers and employees around the world, we are committed to ensuring our team reflects the unique communities around us. Some of the ways we’re ensuring we keep learning are an internal Diversity Committee, Days of Reflection throughout the year including International Women’s Day, Harvey Milk Day, World Humanitarian Day, and UN International Migrants Day, and a commitment to continue revisiting and reevaluating our diversity culture.
We encourage applicants across any race, ethnicity, gender/gender expression, age, spirituality, ability, experience and more. If you need any accommodations to make our interview process more accessible to you due to a disability, don't hesitate to let us know. You can learn more here. We can’t wait to meet you.
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Join Chainalysis as an Office Coordinator at our vibrant New York City headquarters, where your day-to-day activities will ensure that everything runs smoothly and efficiently! In this dynamic role, you will be the heartbeat of our office, actively engaging with staff and visitors alike to create a welcoming, productive environment. Imagine managing the inventory of snacks, drinks, and supplies, while also overseeing lunch provisioning and handling mail distribution – ensuring a seamless experience for all. Your responsibilities will also include coordinating exciting in-office events and team gatherings, in partnership with our Executive Assistants and business leaders, so that everyone feels connected and celebrated. You’ll communicate regularly with our community about activities and updates, liaising with building staff about office operations and maintenance. Your organizational talents will shine as you work cross-functionally across teams like Business Technology and Security, manage employee inquiries using our Jira system, and support community activities that promote team spirit. We’re looking for someone with experience in office management or EA roles, who thrives in a fast-paced environment and possesses excellent communication skills. If you are excited to support a powerful mission at Chainalysis, where innovation meets opportunity in the world of blockchain technology, we can't wait to meet you.
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