Executive Assistant

The Executive Assistant at Comcast Advertising is responsible for managing the calendars of senior executives, coordinating travel arrangements, and organizing internal meetings. This role also involves maintaining confidentiality, ensuring smooth communications, and assisting with various administrative tasks to support team operations.

To qualify for the Executive Assistant position at Comcast Advertising, candidates should possess a high school diploma or GED and have 5-7 years of relevant administrative experience. A strong proficiency in Microsoft Office Suite and exceptional organizational skills are also crucial to succeed in this role.

Essential skills for the Executive Assistant role at Comcast Advertising include strong calendar management, detail orientation, prioritization abilities, and excellent interpersonal skills. The ability to handle confidential information and work in a fast-paced environment is also vital for this position.

This Executive Assistant position at Comcast Advertising is based in New York City and generally requires in-office attendance to effectively support senior executives and coordinate activities. Flexibility for occasional remote work may be discussed based on project needs and company policies.

Executive Assistants at Comcast Advertising have various pathways to advance their careers, including potential promotions to senior administrative roles or project management positions within the organization. Additionally, continuous learning and development opportunities can pave the way for more specialized roles in operations or management.

When prioritizing tasks for multiple executives, I focus on urgency and importance. I maintain clear communication with each executive to understand their priorities and deadlines to ensure that their needs are met effectively.

I once had to rearrange my executive's calendar due to an urgent client meeting. I quickly assessed all scheduled appointments, identified which ones could be rescheduled, and communicated efficiently with all parties involved to ensure a smooth transition.

I primarily use Microsoft Outlook for calendar management, utilizing its features for scheduling meetings and sending reminders. I also incorporate collaboration tools like Teams for quick communication and updates with the team.

I understand the importance of confidentiality and always adhere to company policies regarding sensitive information. I ensure that documents are stored securely and only share information with authorized personnel when necessary.

I maintain open lines of communication by regularly updating both executives and team members on projects and meetings. I facilitate this through summary emails and check-ins to ensure everyone is aligned.

In my previous role, I implemented a shared document system that streamlined the process for tracking expenses and travel arrangements. This reduced the time spent on administrative tasks and increased overall team productivity.

Before a meeting, I ensure I have all relevant materials prepared in advance, such as agendas, reports, and presentation slides. I also double-check that all necessary technology is set up and functional to avoid any disruptions.

In situations of conflicting priorities, I engage in open dialogue with the executives to assess their needs and negotiate possible solutions. This often involves setting up a meeting to align on the most important tasks to address.

I have coordinated numerous internal events, from team-building activities to executive retreats, overseeing logistics such as venue selection, catering, and invitations, ensuring everything runs smoothly for all participants.

I am drawn to Comcast Advertising because of its commitment to innovation in the advertising industry and its dynamic work culture. I thrive in fast-paced environments and believe my skills can contribute significantly to supporting the team's success.