Executive Assistant

As an Executive Assistant at Goodfire, your key responsibilities will include managing the calendars of our founders, coordinating travel plans, organizing meetings, and assisting with personal errands. You'll partner closely with our Operations Manager to ensure the smooth operation of our Telegraph Hill office, which is essential in our high-paced environment.

To succeed as an Executive Assistant at Goodfire, you should have at least two years of experience in a similar role, preferably within a fast-paced, venture-backed startup. Excellent organizational skills, strong verbal and written communication, and familiarity with modern productivity tools are crucial for this position.

Goodfire embodies a culture where mission and team come first, constant improvement is encouraged, ownership and initiative are valued, and action is taken promptly. As an Executive Assistant, you'll be expected to align with these values, actively contributing to a supportive and high-performance work environment.

Yes, having prior experience supporting C-level executives in a venture-backed startup is preferred for the Executive Assistant position at Goodfire. This background ensures you are accustomed to the fast pace and varied demands of supporting high-level management.

The expected salary range for the Executive Assistant position at Goodfire is between $100,000 and $140,000 USD. Along with a competitive salary, we also offer equity and a range of benefits to support your well-being.

In answering this question, focus on a specific challenge you faced, such as a sudden scheduling conflict or a complex travel arrangement. Outline the steps you took to resolve the issue, emphasizing your problem-solving skills and ability to stay calm under pressure.

Discuss your approach to prioritization, such as using digital tools to manage tasks and calendar events effectively. Mention that you assess urgency and importance, ensuring the highest priority tasks are addressed while remaining adaptable to changes.

Highlight your experience with tools like Google Workspace, Notion, Airtable, or any specific tools mentioned in the job description. Explain how these tools help improve your productivity and efficiency in managing tasks and projects.

Emphasize the importance of discretion and respect for privacy in your work. Provide examples of how you've managed sensitive information in previous roles, ensuring it was securely handled and only shared with appropriate individuals.

Share instances where you've organized team events, facilitated communication between departments, or simply spread positivity in the workplace. Highlighting your proactive approach to fostering a team environment can strongly resonate with interviewers.

Discuss your previous responsibilities in organizing successful events, including the steps you took, challenges faced, and outcomes. Showcase your attention to detail, budgeting abilities, and coordination skills.

Share your strategy for maintaining organization – whether through digital task lists, calendar management, or setting reminders. Describe how you adapt to changing priorities without compromising work quality.

Articulate your passion for supporting others, contributing to team success, and how a high-energy environment like Goodfire excites you. Tailor your motivation to align with Goodfire’s mission and values.

Detail your approach first to assess the impact of the change and then communicate promptly and clearly with all parties involved. Highlight your ability to think ahead and create contingency plans.

Discuss approaches such as being clear and concise in communication, actively listening, and utilizing appropriate tools for keeping everyone in the loop. Your role demands effective communication, so it's crucial to demonstrate you're proactive and capable.