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Global Event Manager

Company Description

insightsoftware is a global provider of comprehensive solutions for the Office of the CFO. We believe an actionable business strategy begins and ends with accessible financial data. With solutions across financial planning and analysis (FP&A), accounting, and operations, we transform how teams operate, empowering leaders to make timely and informed decisions. With data at the heart of everything we do, insightsoftware enables automated processes, delivers trusted insights, boosts predictability, and increases productivity. Learn more at insightsoftware.com.

Job Description

Responsibilities:  

  • Responsible for the planning, project management and reporting of assigned events globally. 
  • Detailed tracking and adherence to budget set for assigned events. 
  • Articulating clear outlines for each event specifying how each show will meet the overall event goals set, show targets – including scan goals and hot lead targets and communications plans for pre, during and post-show materials.  
  • Support negotiation of event sponsorship contracts to ensure business goals are achieved, value for money is obtained and any potential risk is minimised. 
  • Responsible for event prep, including hotel reservations, internal documents, staff event registration, material shipping and communication to event staff for assigned events. 
  • Responsible for all aspects of post-event activities, including: lead management and loading, ROI and performance analysis including any future recommendations, accounting and timely payment of invoices. 
  • Serve as the liaison with vendors, including communication on vendor standards and expectations prior to events, overseeing all booth orders.  
  • Evaluate third party vendors making recommendations as necessary to ensure best results and continuous high-quality outputs. 
  • Support evaluation of new and existing events for suitability and or suggestions to enhance and improve performance providing recommendations on the approach. 
  • Conduct research for continued industry growth. 
  • Occasional Travel (up to 25%) to event locations to set up the event space, manage live events including booth activations, staffing and coordinating return shipping of exhibit materials. 

Qualifications

Qualifications: 

  • 3+ years of experience managing corporate events and tradeshows globally 
  • 3+ years of experience in a corporate office/comparable work setting. 
  • BS or BA in Communications, Public Relations, Marketing, or related field. 
  • Prior experience of successfully managing budgets of various size and scale 
  • Excellent organizational, interpersonal and collaboration skills. 
  • Great attention to detail with the ability to prioritize numerous projects at once. 
  • Demonstrated ability to think strategically and contribute at all levels of the organization. 
  • Ability to work with deadlines and manage multiple high-priority assignments while staying organized. 
  • Excellent written and oral communication skills. Able to communicate effectively at all levels of the organization. 
  • Results driven, energetic, resourceful and hands-on individual with a strong service orientation. Able to work without constant supervision. 
  • Experience tailoring events to account for cultural and language differences. 
  • Well-versed and proficient in Microsoft Office Suite including Word, Excel, and PowerPoint. 
  • Proven ability to establish strong relationships internally and externally. 
  • Must be willing and able to travel occasionally 

Preferences:  

  • International shipping, logistics experience 
  • Knowledge and experience of finance, financial software industry helpful 
  • Experience in using project management systems (Wrike preferred) 
  • Experienced user of Software applications such as: iCapture and Salesforce. 

Key Competencies

  • Strong time management skills
  • Impeccable attention to detail
  • Planning & decision making
  • Communication & confidence
  • Working effectively with others
  • Taking ownership & responsibility
  • Creativity & innovation

Additional Information

All your information will be kept confidential according to EEO guidelines.

insightsoftware is unable to provide visa sponsorship at this time.

#LI-Remote

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

Learn more about our high-energy, high-performance global team. Work With Us »

insightsoftware About Us: Hear From Our Team - InsightSoftware (wistia.com)

Background checks are required for employment with insightsoftware, where permitted by country, state/province.

At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

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CEO of insightsoftware
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Average salary estimate

$70000 / YEARLY (est.)
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$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Global Event Manager , insightsoftware

As a Global Event Manager at insightsoftware, you'll dive into an exciting world where your event planning prowess will help shape the organization’s presence at major industry events worldwide. You’ll take charge of planning, project management, and reporting for various global events, all while having the opportunity to work remotely. Imagine tracking budgets, negotiating sponsorship contracts, and ensuring every event meets strategic goals, from pre-show logistics to post-event lead management and analysis. Your organizational skills will shine as you manage hotel reservations, staff registrations, and vendor communications, ensuring seamless event execution. You’ll collaborate with cross-functional teams to develop clear communications plans that engage attendees before, during, and after the events. Additionally, your travel will take you to diverse locations to oversee event setups and booth activations, enhancing your understanding of cultural nuances in event execution. If you have a knack for managing multiple priorities under tight deadlines and enjoy fostering relationships that drive business value, you'll thrive at insightsoftware, where we believe in the power of informed decision-making derived from accurate financial data. Join a global team committed to excellence and discover how your contributions as a Global Event Manager will make a meaningful impact on our brand visibility and industry engagement.

Frequently Asked Questions (FAQs) for Global Event Manager Role at insightsoftware
What are the primary responsibilities of the Global Event Manager at insightsoftware?

The Global Event Manager at insightsoftware is responsible for planning, managing, and reporting on global events. Key duties include budget management, event preparation, vendor liaison, and post-event analysis. They ensure that every event aligns with the overall business strategy, from sponsorship negotiations to lead management and ROI analysis.

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What qualifications are required for the Global Event Manager position at insightsoftware?

To qualify for the Global Event Manager role at insightsoftware, candidates should have at least 3 years of experience managing corporate events globally, a degree in Communications, Public Relations, Marketing, or a related field, and strong organizational and communication skills. Experience in budget management and working with diverse teams is essential as well.

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What types of events will the Global Event Manager handle at insightsoftware?

The Global Event Manager at insightsoftware will handle a range of corporate events and tradeshows across the globe. This includes industry conferences, promotional events, and internal meetings, with a focus on maximizing brand visibility and achieving targeted business objectives.

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Is travel required for the Global Event Manager role at insightsoftware?

Yes, occasional travel (up to 25%) is required for the Global Event Manager position at insightsoftware. Travel will involve overseeing event setup, managing live events, and coordinating logistics to ensure a successful outcome.

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What skills are essential for success as a Global Event Manager at insightsoftware?

Successful candidates for the Global Event Manager role at insightsoftware should demonstrate strong time management, impeccable attention to detail, and excellent communication skills. They must be resourceful and innovative, capable of managing multiple high-priority assignments while building robust relationships with internal teams and external vendors.

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Common Interview Questions for Global Event Manager
Can you describe your event planning process as a Global Event Manager?

In your response, outline a structured approach you use to manage events, including stages like concept development, budgeting, vendor coordination, and post-event analysis. Highlight your organizational skills and ability to adapt to changing circumstances.

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How do you handle budget management for events?

Discuss your experience in budgeting by explaining your strategy for tracking expenses, allocating funds appropriately, and negotiating with vendors to ensure cost-effectiveness. Provide examples of events where you successfully stayed under budget.

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What strategies do you implement to evaluate event success?

Explain your methodology for measuring event success, such as analyzing attendee feedback, lead generation metrics, and budget adherence. Mention tools or processes you utilize to gather and interpret data effectively.

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How do you ensure effective communication with event stakeholders?

Share how you prioritize clear communication with both internal teams and external vendors. Discuss the importance of regular updates, alignment meetings, and using collaborative tools to keep everyone on the same page.

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Describe a challenging situation you faced during an event and how you resolved it.

Provide a specific example of an event challenge, detailing the situation, the actions you took to address it, and the outcome. Focus on your problem-solving skills and ability to think critically under pressure.

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What experience do you have with vendor management?

Discuss your experience liaising with vendors for various events, including how you assess vendor proposals, negotiate contracts, and ensure they meet standards and expectations. Highlight your successful partnerships that contributed to event success.

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How do you adapt events for cultural differences?

Share your approach to tailoring events for different audiences, including researching cultural norms, adjusting communication styles, and ensuring relevant content is delivered. Provide examples of past experiences adapting to diverse environments.

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What tools do you use for project management in event planning?

Discuss any project management software you are familiar with, such as Wrike or other tools, and how you utilize them for tracking timelines, tasks, and collaboration with team members.

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How do you prioritize tasks when managing multiple events simultaneously?

Elaborate on your time management strategies, including how you assess urgency and importance when overseeing multiple events. Mention techniques like creating to-do lists and setting clear deadlines.

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What role does data analysis play in your event management?

Explain how you leverage data analysis to improve future events, including tracking attendee registration and behavior, and using ROI metrics to make informed decisions for planning and budgeting in subsequent events.

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DATE POSTED
March 18, 2025

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