Occupancy Planning Manager
About the Team
The Real Estate and Workplace team at OpenAI is pivotal in crafting and maintaining the physical environments that fuel our innovation and growth. This team ensures our facilities align with our dynamic business objectives. We manage daily operations, optimize workspace designs, and manage leasing and planning for our real estate portfolio. With a strong focus on sustainability and efficiency, the team works closely with internal stakeholders and external partners to create spaces that not only reflect our brand's identity and culture but also enhance employee productivity and well-being. Joining this team means being at the heart of shaping the environments that inspire our technological advancements and support our mission.
About the Role
As a member within the Real Estate & Workplace team, you will drive strategic occupancy planning initiatives, overseeing multiple medium-to-large-scale projects from inception to execution. You’ll develop space strategies that support organizational growth, workplace trends, and cost efficiency while collaborating closely with cross-functional teams to align occupancy plans with business needs.
This is an individual contributor role based in San Francisco, CA, operating on a hybrid model with three office days per week. Relocation assistance is available to new hires.
In this role, you will:
Occupancy Planning & Execution
Lead strategic occupancy initiatives, defining short- and long-term space strategies for new and existing office spaces.
Develop and implement project timelines that align with headcount growth, team adjacencies, and occupancy costs.
Provide rapid occupancy solutions, including stacking plans, move scenarios, and seating arrangements.
Collaboration & Stakeholder Engagement
Partner with business leaders and cross-functional teams to ensure space allocations align with business needs.
Present strategic recommendations to executives, translating complex occupancy data into actionable insights.
Validate headcount projections and spatial programming requirements to inform long-term planning.
Operational & Data-Driven Decision Making
Enhance occupancy management processes to support scalability and operational efficiency.
Lead new occupancy programs (e.g., space audits) to improve data accuracy and space utilization.
Use tools like Tableau, CAFM systems, and Google Workspace to develop dashboards and reports for decision-making.
You might thrive in this role if you:
5-8 years of experience in occupancy planning, space utilization, or real estate operations.
Proven ability to manage large-scale space planning and relocation projects in dynamic, high-growth environments.
Strong analytical skills with expertise in GSuite, OfficeSpace, and Tableau.
Excellent communication skills, with experience presenting to executives and influencing business decisions.
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.
OpenAI Affirmative Action and Equal Employment Opportunity Policy Statement
For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.
We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
OpenAI Global Applicant Privacy Policy
At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
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As an Occupancy Planning Manager at OpenAI in San Francisco, you will play a critical role in shaping the environments where innovation happens. Our Real Estate and Workplace team is dedicated to ensuring that our physical spaces align perfectly with our dynamic business needs. Your main focus will be on driving strategic occupancy planning initiatives, where you'll oversee medium-to-large-scale projects from start to finish. By developing effective space strategies, you will support our organizational growth while adhering to trends that emphasize both cost efficiency and employee well-being. Collaboration is key in this role, as you’ll work side-by-side with business leaders and cross-functional teams to ensure that our office spaces reflect our brand’s identity and culture. Providing insightful recommendations to executives and utilizing data-driven decision-making tools such as Tableau and Google Workspace will be an essential part of your job. With a hybrid work model requiring three office days per week, you’ll engage in a mix of hands-on planning and strategic thinking. If you have 5-8 years of experience in occupancy planning or real estate operations, paired with strong analytical and communication skills, this opportunity is a perfect fit. You’ll be a part of a team that is not only shaping workspaces but also fundamentally contributing to the missions of technological advancement and sustainability at OpenAI. Relocation assistance is available for new hires, so don’t hesitate to reach out if you're ready to embark on a fulfilling career journey with us!
OpenAI is a US based, private research laboratory that aims to develop and direct AI. It is one of the leading Artifical Intellgence organizations and has developed several large AI language models including ChatGPT.
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