Documents Controller

As a Documents Controller at Rawafid, your main responsibilities will include developing document control procedures for managing project documentation throughout its lifecycle, organizing and maintaining all project documents like contracts and specifications, ensuring accurate record-keeping within document management systems, and cooperating with project teams to manage timely submissions and compliance. Regular audits of project documentation are also essential to meet our company standards and regulations.

To qualify as a Documents Controller at Rawafid, you will need a Bachelor's degree in Business Administration, Information Management, or Communication. It's essential to have at least 5 years of experience in document control or records management, ideally in the construction industry. Candidates should also possess CDC certification, proficiency in Aconex, SharePoint, and Excel, along with familiarity with construction documentation.

Attention to detail is crucial for a Documents Controller at Rawafid. The role requires meticulous organization of documents and involvement in regular audits to ensure compliance with our standards and regulations. Errors can have significant implications; therefore, a keen eye for detail will mitigate risks and enhance overall project efficiency.

A Documents Controller at Rawafid should be proficient in Aconex and SharePoint for document management, along with advanced skills in Microsoft Excel for managing data and documentation. Familiarity with Microsoft Word and construction-related documentation tools is also beneficial to ensure smooth operations.

As a Documents Controller at Rawafid, you'll enjoy a competitive salary, along with various allowances such as housing and transportation. Benefit packages include top-notch healthcare coverage, a 13th salary, and paid vacation time. We also offer flexible working hours, employee awards, and programs for performance bonuses and career growth, making it a rewarding workplace.

In the construction industry, essential documents include contracts, drawings, specifications, and correspondence. To manage them effectively, I would implement a structured filing system, ensure that documents are regularly updated, and make them easily accessible to stakeholders while adhering to compliance regulations.

Prioritizing tasks is key in managing multiple projects. I typically assess deadlines, the importance of documents, and the needs of project teams. Using tools like task management software and checklists helps me stay organized and focused on critical deliverables.

In a previous role, I noticed discrepancies in project documents that could have delayed construction timelines. I organized a prompt meeting with stakeholders, highlighted the issues, and facilitated the necessary revisions. This proactive approach not only resolved the problem but also improved the documentation process going forward.

To enforce compliance, I establish clear document control procedures and conduct regular audits. Staying updated on regulatory changes and providing training for project teams also play crucial roles in ensuring everyone understands compliance expectations in document management.

I utilize a combination of digital document management systems and structured filing methods. Creating intuitive naming conventions and categorizing documents based on project phases helps me quickly locate the information needed without any hassle.

I have extensive experience with Aconex and SharePoint, using them to track, store, and retrieve project documents efficiently. I am also well-versed in training team members on how to navigate these systems effectively to ensure everyone is on the same page.

I view feedback as an opportunity for improvement. When project teams provide input, I carefully assess their requests and collaborate with them to enhance our document control processes where applicable, ensuring that we meet their needs while maintaining compliance.

The most rewarding aspect of being a Documents Controller is playing a vital role in the successful execution of projects. Knowing that my organizational skills contribute to the overall efficiency and compliance of construction processes gives me immense satisfaction.

Yes, I once implemented a new digital tracking system that centralized document access for all team members. The outcome was remarkable; it significantly reduced retrieval times and improved team collaboration, leading to smoother project execution.

To keep documentation up to date, I create a schedule for regular reviews and updates. I also maintain communication with project managers and teams to ensure any changes or new submissions are addressed promptly, which helps in maintaining the accuracy of all records.