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Legal Document Specialist (3rd Shift) - job 1 of 2

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

RR Donnelley is looking to hire a Legal Document Specialist on their 3rd Shift team!

Legal Document Specialists are Word Processing professionals that help support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Shift: Tuesday-Saturday 11:00 pm - 7:30 am

This shift is eligible for a $2,000 signing bonus and $3/hour shift differential.

Responsibilities

  • Create, edit and format legal documents to firm specifications using a variety of software applications
  • Convert, clean and format documents to/from different file formats
  • Create charts, graphs, tables, and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Provide telephone help desk support to troubleshoot application queries
  • Complete all assigned jobs by the deadline in an accurate and timely manner
  • Handle sensitive and/or confidential documents and information
  • Follow established policies and procedures at all times
  • Perform additional duties as necessary or assigned

Qualifications

Skills

  • Excellent verbal and written communication skills
  • Flexibility to work overtime as required
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Excellent verbal and written communication skills
  • Ability to interact with client and team members in a professional and respectful manner at all times
  • Minimum typing speed of 60 wpm with 95% accuracy

Experience

  • High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
  • Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
  • Experience and exposure in any of the legal word processing tasks below
    • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
  • Transcription experience a plus
  • Knowledge of legal terminology and legal citations preferred

Additional Information

The rate of pay for this role at the noted location is $19.19 per hour. In addition to base pay, depending on the role, the total compensation package may also include overtime, shift differential, call-in, and stand-by pay. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

#GOC

#LI-Onsite

#LI-RRD

RRD is an Equal Opportunity Employer, including disability/veterans

Average salary estimate

$39933 / YEARLY (est.)
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$39933K
$39933K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Legal Document Specialist (3rd Shift), RR Donnelley

Joining RRD as a Legal Document Specialist on the 3rd Shift team in Phoenix, AZ, opens the door to a rewarding career with a leader in marketing, packaging, and print solutions. In this dynamic role, you will utilize your word processing expertise to manage time-sensitive project requests, collaborating with an amazing team across various shifts and locations. We value quality work and exceptional customer satisfaction here at RRD. As a Legal Document Specialist, you will create, edit, and format legal documents to meet specific standards. Your responsibilities will include converting document formats, creating essential charts and tables, and performing data entry tasks. If you enjoy a fast-paced environment and excel in maintaining confidentiality while handling sensitive information, this is the spot for you. With a shift from Tuesday to Saturday, 11:00 PM to 7:30 AM, you can also enjoy financial incentives including a $2,000 signing bonus and a $3/hour shift differential. To succeed in this role, you should have excellent communication skills, a knack for juggling multiple deadlines, and a typing speed of at least 60 words per minute with high accuracy. A high school diploma is required, while a bachelor’s degree and three years of relevant experience will place you in a stronger position. Here at RRD, you won't just be part of a company; you'll be part of a culture focused on innovation and impact.

Frequently Asked Questions (FAQs) for Legal Document Specialist (3rd Shift) Role at RR Donnelley
What are the main responsibilities of a Legal Document Specialist at RRD?

As a Legal Document Specialist at RRD, your main responsibilities include creating, editing, and formatting legal documents to align with firm specifications, converting and cleaning document file formats, and ensuring the accuracy of content. You'll also be tasked with creating charts and tables, conducting data entry, transcribing dictation files, and restoring corrupted documents, all while following established policies and maintaining confidentiality.

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What qualifications are needed to become a Legal Document Specialist at RRD?

To qualify for the Legal Document Specialist position at RRD, you will need at least a high school diploma, though a bachelor's degree with three years of experience in legal word processing is preferred. Advanced knowledge of MS Office programs, especially Microsoft Word, is required, along with the ability to navigate complex legal formatting and document markups.

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What skills are essential for a Legal Document Specialist at RRD?

Essential skills for a Legal Document Specialist at RRD include excellent verbal and written communication, a meticulous attention to detail, capability to prioritize requests and deadlines, and a typing speed of 60 words per minute with 95% accuracy. Additionally, familiarity with legal terminology and proficiency in using various legal software tools will significantly benefit your role.

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What work schedule does the Legal Document Specialist at RRD follow?

The work schedule for a Legal Document Specialist on the 3rd Shift at RRD is from Tuesday to Saturday, 11:00 PM to 7:30 AM. This schedule not only allows you to work during the quieter night hours but also includes the benefit of a $3/hour shift differential.

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What benefits are offered to Legal Document Specialists at RRD?

Legal Document Specialists at RRD enjoy an attractive compensation package that includes a competitive hourly rate, overtime opportunities, and shift differentials, alongside a $2,000 signing bonus. Benefits include medical, dental, and vision coverage, paid time off, a 401(k) with match, and additional perks like tuition assistance and maternity leave.

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Common Interview Questions for Legal Document Specialist (3rd Shift)
Can you describe your experience with legal document processing as a Legal Document Specialist?

When answering this question, detail specific tasks you've performed such as creating or editing legal documents, your familiarity with legal terminology, and the software tools you've used. Highlight any challenges you've faced and how you overcame them, illustrating how your skills align with the needs of RRD.

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What strategies do you use to ensure quality and accuracy in your work?

Discuss specific methods you implement for quality control, including proofreading techniques, using checklists, or utilizing software tools for error detection. Explain how these strategies have helped you meet tight deadlines while maintaining a high standard of work.

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How do you prioritize multiple document requests with tight deadlines?

Explain your approach to prioritization, detailing how you assess the urgency of requests and organize your workflow. You might mention tools or methods such as creating a task list, setting milestones, or communicating with team members to facilitate efficient job completion.

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What is your approach to handling confidential documents?

Emphasize your understanding of confidentiality protocols and the importance of safeguarding sensitive information. Discuss any training you've received on data protection and how you ensure compliance with company policies while managing confidential documents.

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Can you give an example of a complex legal document you worked on?

Use this opportunity to illustrate a specific project where you had to manage intricate formatting, complex markups, or multiple file conversions. Detail your process, collaboration with clients or team members, and the successful outcome of that project.

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What tools or software do you prefer for legal document processing and why?

Talk about your experience with any specific software tools that are relevant to legal document processing, describing their features and what makes them beneficial. Explain how your proficiency with these tools will contribute to your success at RRD.

Join Rise to see the full answer
How do you handle feedback or criticism from colleagues or supervisors?

Share your mindset towards constructive criticism, emphasizing your openness to feedback as a means for personal and professional growth. Provide an example of how you implemented feedback to improve your document processing skills.

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What do you find most rewarding about being a Legal Document Specialist?

Reflect on aspects that you enjoy about the role, such as the satisfaction of delivering high-quality work for clients, the collaborative team environment, or the intellectual challenge of managing complex legal documents. This insight shows your passion for the field.

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How do you stay updated with the latest changes in legal terminology and processes?

Describe your methods for professional development, such as attending workshops or webinars, reading industry publications, or participating in online forums related to legal document processing. This demonstrates your commitment to staying current in your field.

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Why are you interested in working for RRD as a Legal Document Specialist?

Convey your enthusiasm for RRD’s reputation within the industry, its array of services, and commitment to innovation. Highlight how your skills and values align with the company’s mission, making you a great fit for their team.

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RRD (R.R. Donnelley) provides businesses with advertising and marketing products and services. Some of their offerings include digital print materials, data management, business support, and more. This company is headquartered in Chicago, Illinois...

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Full-time, on-site
DATE POSTED
January 13, 2025

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