Project Coordinator
Posting Close Date
Applicants must submit their completed application by 04-27-2025 at 11:59 p.m. MSTApplication and Special Instructions
As part of this online application process, all applicants are required to submit both an updated resume and cover letter at the time of application. Applications received that do not contain a resume and a cover letter addressing the prompt below will be considered incomplete and will not be considered further in this recruitment process.Cover Letter Prompt: Please submit a cover letter in which you address your knowledge, skills, abilities, training and experience in relation to each of the qualifications for this position, as outlined in the minimum and preferred qualifications sections below. Cover letters should be no more than one (1) page in length.
This position is a grant-funded position.
Position Specific Summary
The Project Coordinator position at the City of Tucson’s Department of Housing and Community Development (HCD) is responsible for managing federal and non-federal sub-awards, contracts, and amendments with community agencies, as well as managing sub-awardee budgets and reporting obligations. This position facilitates collaboration with both city departments and external stakeholders to ensure alignment when changing environments and regulatory requirements occur.
Work is performed under the supervision of the Community Services Project Supervisor. This position does not supervise.
Duties and Responsibilities
Processes and submits contracts and agreements for compliance with regulations, minimizing legal and financial risks. Ensures the delivery of funds for housing and human services programs address the needs of residents. Verifies, cross references and approves program expenses submitted by agencies to ensure eligibility and compliance. Conducts programmatic and fiscal monitoring to confirm the successful completion of procured services and activities, providing technical assistance as needed to support program outcomes.
Reviews and processes monthly financial payment requests, ensuring alignment with approved budgets and timelines for allowable housing-related costs, such as construction, rehabilitation, and supportive services. Monitors project spending and activities and provides technical assistance as needed to support program success.
Provides customer service to internal and external entities, while engaging in collaborative problem-solving to address challenges. Reviews and validates information provided by sub-recipients to ensure accuracy and reasonableness before reporting to federal or state grantors. Escalates and resolves out of compliance items as needed.
Provides subject matter expertise to agency sub-recipients regarding grant-eligible expenditures and matching fund requirements. Collaborates with finance staff to reconcile sub-recipients' financial payment requests accurately. Attends meetings to provide feedback on items and funding concerns that need to be addressed.
Maintains detailed programmatic records and prepare comprehensive reports for management and funding agencies. Coordinates with the Clerk's Office by retrieving or delivering documents, obtaining signatures, and addressing procedural inquiries, ensuring timely and accurate processing of official records and communications.
Performs all other duties and tasks as assigned.
Working Conditions
Mostly office environment.
All duties and responsibilities listed are subject to change.
MINIMUM QUALIFICATIONS
Education
Associate degreeExperience
Two (2) years of directly related experienceEquivalency
Any combination of relevant education and experience may be substituted on a year-for-year basis.
License/Certifications
Preferred Qualifications
Experience in community services, public contracts or property management.Experience administering Federal grants with the ability to interpret and apply federal and state regulations.
Experience in grant budget and financial management skills.
Experience in administering subawards to outside entities.
Experience working in a rapidly evolving environment consistently meeting deadlines.
Experience with community service software such as Neighborly Software.
POSITION DETAILS
Job Profile
J1461 - Community Services/Neighborhood Resource Project CoordinatorTo view the full job profile including classification specifications and physical demands click here.
Compensation Grade
G106Hourly Range
$24.16 - 36.24 USDThe City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA
ExemptPosition Type
RegularTime Type
Full timeDepartment
Housing and Community DevelopmentDepartment Link
https://www.tucsonaz.gov/Departments/Housing-and-Community-DevelopmentBackground Check: This position has been designated to require a criminal background check.
ABOUT US
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.
Citizenship: The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD.
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.
Recruiter Name
Brianna NoperiRecruiter Email
HCD_HR@tucsonaz.govFor general Human Resources questions please contact 520-791-4241.
Average salary estimate
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Join the City of Tucson as a Project Coordinator at the Santa Rita Building, where you’ll play a crucial role in enhancing our community through effective project management. This position primarily involves overseeing federal and non-federal sub-awards and contracts with community agencies. Imagine collaborating with various city departments and facilitating stakeholder engagement to ensure our housing and human services programs successfully address the needs of our residents. Your day-to-day duties will include processing contracts for compliance, monitoring budgets, and supporting program outcomes through fiscal oversight and technical assistance. The ideal candidate will have a knack for problem-solving and customer service skills, engaging with both internal teams and external partners. You’ll also manage programmatic records and generate comprehensive reports, contributing to our mission of community development. As a part of a dynamic and supportive team, you’ll enjoy a work environment that values personal and professional growth. If you possess an associate degree and have two years of relevant experience, you might be a great fit for our team. Plus, you'll benefit from a flexible and competitive compensation package, including excellent health benefits and generous paid time off. If you're excited to be a part of something meaningful, this Project Coordinator position at the City of Tucson could be your perfect next step.
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