Program Coordinator

As a Program Coordinator at the University of Arkansas for Medical Sciences (UAMS), your primary responsibilities will include coordinating with the Program evaluator to manage data collection and ensure accurate reporting to our funding agency. You will be handling data from UAMS and Federally Qualified Health Centers (FQHCs) to ensure it is entered into the SAMHSA SPARS database. Additionally, you will generate reports that are crucial for the executive committee, contributing directly to the mission of improving health care in Arkansas.

To be considered for the Program Coordinator role at the University of Arkansas for Medical Sciences, candidates should possess a bachelor’s degree along with at least two years of program coordination or administrative support experience. Alternatively, an associate's degree plus four years of relevant experience or a high school diploma with six years of experience is also acceptable. Proficiency in Microsoft Office and strong communication skills are essential for the position.

For the Program Coordinator role at UAMS, candidates need to have strong verbal and written communication skills, excellent interpersonal abilities, and superior time management capabilities. The position requires a high level of accuracy and the ability to manage multiple programs simultaneously. Familiarity with Microsoft Office Suite, particularly Excel, Word, and PowerPoint, is also crucial to effectively perform the required tasks.

While grant management experience is preferred for the Program Coordinator position at the University of Arkansas for Medical Sciences, it is not strictly required. Candidates who possess extensive program coordination experience and demonstrate strong organizational skills may still qualify. However, any prior experience with grant management would certainly enhance an applicant's profile.

The University of Arkansas for Medical Sciences offers a range of attractive benefits for the Program Coordinator position. Eligible employees can access comprehensive health insurance plans, including medical, dental, and vision. Additional perks include holiday, vacation, and sick leave, an education discount for staff and dependents, and a retirement plan with up to a 10% matched contribution. UAMS is committed to supporting its staff, fostering a positive work environment.

When answering this question, emphasize your specific experiences in program coordination. Discuss the programs you've worked on, your responsibilities, and how you managed tasks. Make sure to highlight any relevant tools or methodologies you used to improve efficiency and reporting accuracy.

To respond effectively, offer examples of how you've successfully prioritized tasks in previous roles. Mention using tools like to-do lists, project management software, or time management techniques that helped you stay organized and meet deadlines.

Discuss your preferred communication methods, such as regular check-ins, team meetings, or digital communication tools. Share instances where your proactive communication fostered clarity and collaboration within your teams.

When addressing this question, it's important to explain your approach to conflict resolution and workload management. Describe how you evaluate tasks, discuss with supervisors when needed, and utilize planning tools to balance competing demands effectively.

Share a specific project that demonstrates your coordination skills. Describe your role, the objectives, the challenges you faced, and how you overcame them to achieve a positive outcome. Highlight metrics that showcase the project's success.

Detail your experience with relevant software such as Microsoft Office Suite, project management tools, or database systems like SAMHSA SPARS. Mention your comfort level using these tools to enhance productivity and reporting.

Address the steps you take to maintain high accuracy in data collection and reporting. Discuss double-checking entries, establishing standard operating procedures, and using validation techniques to safeguard data integrity.

Elaborate on your experience working with diverse teams and highlight how you respect different perspectives and foster inclusive team dynamics. Provide examples where diversity contributed to project success.

Describe a specific challenge you faced and the steps you took to overcome it. Focus on your problem-solving skills and the lessons learned from the experience, emphasizing how it improved your coordination efforts moving forward.

Express your enthusiasm for the role and the mission of UAMS. Discuss how your values align with theirs and how you envision contributing to their goals in improving health care for Arkansans. Highlight specific aspects of the program that attract you.