Assistant Director, Global Finance

Department

SING Global - Finance & Operations

About the Department

UChicago Global advances the University of Chicago’s strategic priorities abroad and creates opportunities for global collaborations. Located in the Office of the Provost, UChicago Global maintains a unique bird’s eye view of the University’s engagement across academic units and around the world. UChicago Global offers a collection of programmatic and operational best practices, seed funding for collaborative research, safeguards to ensure compliance, and a deep understanding of the global landscape.

Job Summary

The Assistant Director, Global Finance, supports efforts to monitor financial transactions, accounting processes, and financial reporting at the University and its Global Centers. Reporting to the Director of Global Finance, Operations, and Compliance, the Assistant Director will work closely with the Assistant Director of International Compliance and Senior Associate Director of Human Resources to support long- and short-term financial goals for UChicago Global and the initiatives and Centers within its purview.

This role coordinates projects in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long- and short-term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes moderate knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.

Responsibilities

• Manages financial operating budgets and supports monthly reporting for Centers.
• Coordinates financial forecasts based on historical data and latest projections from Center teams.
• Coordinates monthly and year-end projections and reporting for the operating budget, including updates in UCPLAN.
• Manages expenditures throughout the Oracle system, and tracks against program budget.
• Resolves routine and complex payment questions through problem-solving and research in order to independently create solutions.
• Conducts bank reconciliations and supports reporting to optimize investments.
• Reviews accounting and financial controls including separation of duties, audit compliance, and procurement processes for international Centers. 
• Provides value-added financial information and analyses that support high quality decision making and promotes transparency in transactional reporting.
• Assists in the creation and implementation of IADF budgets, providing system support for routine budget projections and completes award reconciliations on a regular basis.
• Ensures project budget proposals and monthly project forecasts are accurate, complete, and in compliance with established procedures, regulations, and organizational objectives.
• Manages FCCS intercompany transaction reporting for the Centers in Beijing, Delhi, and Paris including coordinating mapping requests, trial balance uploads in FCCS, and intercompany journal in FCCS.
• Consolidates and shares intercompany reporting with University units for the Centers in Beijing, Delhi, and Paris that supports Oracle journal entries, reconciliation against payments, and monthly close processes. 
• Serves as a resource to staff, faculty, Center teams, research collaborators, and University units for the ongoing financial services/transactions through Global.
• Supports updates to finance manual for staff with relevant policies and procedures.
• Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
• May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree in finance, accounting, business administration, or relevant field.
• Advanced qualification in accounting.

Experience:

• 2-5 years experience in accounting, budget, finance, or relevant area.
• Familiar with accounting for international operations.
• Background in a University setting, or other not-for-profit enterprise.

Technical Skills or Knowledge:

• Proficiency in accounting systems and budget systems.
• Proficiency in MS Office Suite and Outlook.
• Advanced skills in Excel essential.
• Proficiency in ERP applications / software such as Oracle, SAP, and Salesforce.

Preferred Competencies

• Think strategically and translate into operational objectives.
• Strong analytical and critical thinking skills.
• Strong organizational skills and attention to detail.
• Exceptionally strong interpersonal, verbal, and written communication skills.
• Proactively identify areas to improve accuracy in financial entries and reporting.
• Establish and maintain positive working relationships at all organizational levels. Discrete and trustworthy with financial records and conversations.
• Work with teams from a variety of cultures and with varying connections to the Chicago campus.
• Multitask, deal well with interruptions, and work well under pressure.

Working Conditions

• Sit for long periods of time, be on the telephone and/or in front of a computer.
• Consistent attendance.
• Travel to various campus locations.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• 3 to 5 Professional References Contact Information (required)

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$59,500.00 - $77,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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